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Executive Assistant Job in Kenya

Job Title: Executive Assistant – Manufacturing
Industry: Manufacturing
Salary: 80k – 120k
Our client is one of the leading plastics manufacturing companies in the region.
They seek to hire a competent and well organised Executive Assistant to provide high level support to the senior staff.

·         Coordinate the day to day smooth running of the Chief Finance and Operating Officer, Group Financial Controller and Group Technical Manager.
·         Deal with senior staff employee leaves and requests, overseeing the workload timelines are being met, booking of air tickets, typing adhoc reports given from time to time.
·         Administering and helping maintain sites such as BOX, GOOGLE DRIVE
·         Managing an active calendar of meetings and appointments for the management staff assigned
·         Prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the executives as appropriate)
·         Attend board meetings and other company meetings at the invite of the CEO or other Senior Staff to track and manage agreed deliverables
·         Diary management to include arranging meetings/video conferences, conference calls in multiple countries, booking conferences etc.
·         Organizing extensive travel itineraries and visas.
·         Regularly checking and dealing with emails especially when the CFOO is traveling.
·         Screening telephone calls and assisting and delegating, as appropriate.
·         Building and maintaining rapport with the internal as well as external PA’s, staff etc.
·         Managing the office petty cash for minor office purchasing.
·         Organizing and storing confidential documents and paperwork and computer based information.
·         Various ad hoc administrative tasks to include expenses, photocopying, printing and scanning.
·         Other duties and responsibilities as assigned
·         Degree in Business Administration, Project Management or related field
·         3 -4 years experience in similar position
·         IT savvy and proficient in Microsoft Office and project management tools
·         Discreet individual, able to handle highly confidential and sensitive information
·         Effective communication skills, both written and verbal
·         Excellent organizational and coordination skills
·         Strong sense of initiative
·         Excellent interpersonal skills
How to Apply
Please only send your CV quoting the job title in the email subject (Executive Assistant – Manufacturing) to before Wednesday 24th May, 2017.
Kindly indicate current/last salary on your CV.
N.B: We do not charge any fee for receiving your CV or for interviewing.
Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

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