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Personal Assistant Job in Kenya

Personal Assistant 
Office of the Chairman
Our client, a leading Co-operative with national wide presence is seeking to recruit for the post of Personal Assistant- Office of the Chairman.
Job Role:
This role will manage the use of technology and facilities support, as well as provide expertise to the drafting of presentations, correspondence and special projects activities.
The incumbent fulfills a critical role in exercising considerable and sound business judgment on behalf of the Chairman in order to ensure incoming requests and communications are appropriately directed.
Essential Functions:
·         Provide administrative support in a complex environment to senior leaders
·         Coordinate complex, senior-level internal/external meetings and conference calls
·         Maintain detailed and constantly changing calendars, prioritize meeting requests, and assist with related logistics (ie: distributing/copying/binding meeting materials, booking conference rooms, etc.)
·         Arrange domestic and international travel arrangements including ground transportation and accommodation ,
·         Process expense reports utilizing Concur
·         Handle a large volume of phone calls and interact with senior business leaders in a professional and effective manner
·         Organize, prioritize, and summarize the content of incoming mail, special requests, and meetings
·         Compose and type correspondence, memos, presentations, confidential materials, etc.
·         Organizing and maintaining a filing system that ensures quick and easy access to information when responding to requests from the Chairman, or following up and completing requests made of the Chairman.
·         Assisting with special projects as needed.
·         Any other duty that is similar, related, or a logical assignment for this classification.
Performance Aptitudes:
·         Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria.
·         Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
·         Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
·         Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
·         Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
·         Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
·         Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
·         Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
To Apply:
Send your C.V and Cover letter to jobs@reedsafricaconsult.com clearing indicating the position being applied for as the subject. Also indicate you current and expected salary. 

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