Twaweza, a dynamic East
Africa wide organization, is looking for a competent, effective and energetic Administrative
Officer, Procurement
Job Title: Administrative Officer
Job Title: Administrative Officer
Unit: Operations
Cluster: Services
Salary Grade: 5
Reports to: Manager, Operations
Location: Nairobi, Kenya
Overall Responsibility: You will handle
procurement and asset management in accordance with general acceptable
procurement and asset management policies.
You will oversee office
management and key administrative matters in the office ensuring quality
operations management throughout, and full, effective compliance with policies
and procedures by all staff.
Specific Responsibilities:
1. Establish
clear, effective and efficient procurement procedures and manage procurement in
a manner that is transparent, fair, in accordance with policy and ensures
Twaweza value for money, and keep proper records; ensure all service providers
and suppliers are effectively managed.
2. Procure
office equipment and supplies and support the Admin Assistant to maintain a
sufficient stock of office stationery and supplies.
3. Oversee
office premises to ensure they are in good state of repair and maintenance at
all times through liaison with landlord and service providers.
4. Ensure
that office equipment and machinery such as computers, furniture, photocopy,
air conditioners etc. are well maintained and serviced regularly.
5. Ensure
ongoing and satisfactory maintenance of Twaweza vehicle/s.
6. Manage
asset control, assignment and movement; maintain an updated and accurate asset
register, and room lists, and ensure that all assets are properly labelled and
whereabouts regularly verified.
7. Oversee
effective office security, including liaison with security company and ensuring
adherence to office security and safety policies for all staff and visitors.
8. Oversee
all services provided on a regular basis and provide good value; process and
ensure that all office running related bills are paid on time.
9. Produce
monthly, quarterly and annual reports up to stands and ensure that the reports
are used as a tool for performance (e.g. Insurance, keys, etc.).
10. Support
the Operations Manager in preparing the unit’s Annual plan, budgets and any
other relevant reports.
General Responsibilities:
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications:
1. A
degree in Procurement, Public Administration, Business Administration, or other
relevant discipline.
2. At
least three years’ experience in managing the responsibilities
3. Technical
proficient in managing the tasks mentioned above.
4. Can
take initiative, get things done really well, and fast.
5. Demonstrated
high integrity; excellent references.
6. Excellent
organizational, reporting and management skills.
7. Proficiency
in spoken and written English and Kiswahili with keen to details.
8. Ability
to work under pressure, with minimum supervision
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Application process:
To apply for this position,
please submit your CV (max 4 pages) tojobs@twaweza.org, including a cover letter
explaining your interests/motivations to work for Twaweza, and 2 samples of
your written work and names of 3 referees, in MS Word or PDF file.
In the subject of your email
write your name, the position you are applying for and country
Deadline for the submission is 15th January 2017.