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NGO Jobs in Kenya – GCN (Many Vacancies)

Girl Child Network

Accounts Assistant (Siaya)
 
Position Summary: The Accounts Assistant will be based in Siaya Office and will ensure financial integrity in all aspects of the project and manage all financial, accounting, and administrative aspects of the project. 

The Accounts Assistant will support the Finance Officer in financial reporting, budget planning, projections, project related procurements, monitoring, maintaining timely and accurate financial information.


Main Responsibilities
  • Prepare monthly financial activity returns/reports for DREAMS project in accordance with the requirements of the donors and submit to head office.
  • Ensure that all expenditures are authorized and in accordance with the approved budgets.
  • Support in the procurement transactions by ensuring supporting documentation.
  • Support in preparation of annual financial statements and reports of the projects.
  • Manage Siaya office petty cash and cash imprests.
  • Prepare office petty cash reconciliation and submit to head office.
  • Manage Siaya Office asset register.
  • Ensure adherence to USAID project accounting requirements.
  • Undertake special assignments and/or perform other related duties as required.
Qualifications/Skills and Knowledge
  • Degree in accounting or finance.
  • CPA-IV qualification will be desirable.
  • Minimum of three (3) years’ experience in the administration of financial accounting and sub-grant management processes within a large, multi-faceted USAID funded project.
  • Experience working with Non-Governmental Organizations.
  • Experience with USG project accounting requirements including demonstration of a deep familiarity and application of Office of Management Budget (OMB) Guidance in 2 CFR part 200 sub-parts A through E is a must requirement for the job.
  • Knowledge and experience in QuickBooks accounting systems preferred.
  • Strong oral and written communications skills with a proven ability to convey information clearly and concisely.
  • Ability to coordinate cross-departmental efforts to achieve common goals on time.


Project Assistant (1 Nairobi, 1 Siaya)
 
Position Summary:Working under the supervision of the Project Officers, the Assistants will support day to day planning, implementation and reporting.
 
Other Responsibilities
  • Prepare work plans and programs.
  • Prepare training notes and mobilisation of participants.
  • Support trainings and sensitisation meetings / forums for communities, children and duty bearers.
  • Support identification and enrolment of vulnerable girls to Bridge Centres.
  • Support monitoring and follow ups of project interventions based on project action plans.
  • Develop project case work, weekly and monthly reports.
  • Attend partners meeting.
  • Carry out any other duties as may be assigned from time to time by the Project Officers.
Qualifications

The successful candidate should possess a minimum of a Bachelor’s degree in Education, Social Studies or Community Development. 

Must be computer literate and have a minimum of two (2) years’ working experience in a HIV funded project. 

S/he should have strong knowledge of the different dynamics in communities, good mobilization skills and report writing skills. 

Driving and riding (motorbike) license with a minimum driving/riding experience of 3 years will be an added advantage.


Project Officer (1 Nairobi, 1 Siaya)
 
Position Summary:Under the supervision of the Project Coordinator, the Project Officers will be responsible for planning, coordination, implementation, managing and reporting of the project for Siaya and Nairobi Counties respectively.
 
Other Responsibilities
  • Prepare weekly, monthly and quarterly work plans.
  • Participate in identification and selection of project beneficiaries, facilitators, community liaison contact persons and volunteers.
  • Prepare training notes and training programs.
  • Mobilise participants, facilitate trainings and sensitisation forums for duty bearers, communities and children.
  • Support all community based interventions geared towards supporting girls’ education.
  • Supervise all volunteers to ensure effective quality service delivery at the Bridge Centres.
  • Keep records of all girls accessing the centres, reported cases and management as well as trends in terms of girl’s progression in learning.
  • Support monitoring processes through data collection on all activity variables.
  • Collect, verify and report issues, lessons learned and success stories accurately.
  • Represent the organisation in all project related partner/stakeholders meeting and reporting.
  • Perform any other duties as may be assigned by the Project Coordinator from time to time
Qualifications
The successful candidates should possess a minimum of a Bachelor’s degree in Education and/or Social Sciences (Arts) and have a minimum of 3 years of experience in implementing HIV funded projects preferably within the NGO sector. 

S/he must be computer literate and should have strong knowledge of the different dynamics in communities together with good mobilization and report writing skills.
 
Desired Competencies
  • Strong background in HIV programming and working with young girls and women.
  • Strong social mobilization skills.
  • Ability to relate and work with vulnerable girls.
  • Ability to facilitate adolescent/youth led activities/interventions.
  • Excellent facilitation, communication skills and networking skills.
  • Ability to understand and appreciate different cultural community dynamics and context.


Finance Officer(Nairobi)
 
Position Summary:The Finance Officer will ensure financial integrity in all aspects of the project and manage all financial, accounting, and administrative aspects of the project. 

The Finance Officer will support the Coordinator in budget planning, projections; all project related procurements, monitoring, maintaining timely and accurate financial information, and monthly, quarterly and annual financial reports for the project.
 

Main Responsibilities
  • Prepare monthly, quarterly, half yearly and annual financial and activity reports for DREAMS Innovation Challenge project in accordance with the requirements of the donors.
  • Monitor the expenditure on DREAMS Innovation Challenge project and ensure that all expenditures are authorized and in accordance with the approved budgets of the donors.
  • Review of and accounting for procurement transactions ensuring supporting documentation, accuracy of amounts and control over payments.
  • Prepare annual financial statements and reports of the projects.
  • Management of project petty cash and cash imprests.
  • Management of project asset register.
  • Ensure adherence to USAID project accounting requirements.
  • Process and review monthly bank reconciliation statements of project bank accounts and recommend appropriate action on issues identified.
  • Respond to internal /external audit queries and observations and take appropriate action on issues identified.
  • Take initiative to improve accounting processes and approaches.
  • Contribute towards the in training of DREAMS Secretariat staff.
  • Undertake special assignments and/or perform other related duties as required.
Qualifications / Skills and Knowledge
  • Degree in accounting, finance or related field.
  • CPA-K qualification will be an added advantage.
  • Minimum of five (5) years’ experience in the administration of financial accounting and sub-grant management processes within a large, multi-faceted USAID funded project.
  • Experience working with Non-Governmental Organizations.
  • Experience with USG project accounting requirements including demonstration of a deep familiarity and application of Office of Management Budget (OMB) Guidance in 2 CFR part 200 sub-parts A through E is a must requirement for the job.
  • Knowledge and experience in QuickBooks accounting systems preferred.
  • Strong oral and written communications skills with a proven ability to convey information clearly and concisely.
  • Ability to coordinate cross-departmental efforts to achieve common goals on time


Monitoring and Evaluation Officer(Nairobi)
 
Position Summary:Major responsibilities will include development of project performance measurement frameworks and tools to track the project progress. 

The officer will coordinate all M&E activities from data collection, entry, analysis and reporting.
 
Other Responsibilities
  • Development and monitoring of project M&E frameworks.
  • Development of project M&E Tools.
  • Development of project Monitoring Action Plans (MAPs).
  • Through data collection from different targets and sources, analyse all information, document and report progress, challenges, lessons learnt.
  • Develop response and feedback mechanisms for the project especially with the senior management team and partners by analysing monitoring and reporting data and communicating in timely fashion so that the results of analysis inform project decision making.
  • Create and operationalize forums for Knowledge Management Systems for staff and partners.
  • Ensure high level of beneficiaries’ participation in all monitoring activities.
  • Coordinate beneficiary and data validation exercises.
  • Document lessons learnt and best practices.
  • Under take any other duties as may be assigned from time to time by the Project Coordinator.
  • Work with the PC and POs to develop project case studies, weekly and monthly reports.
  • Design and lead training and other capacity building initiatives on monitoring and reporting systems for staff and volunteers.
  • Support the project team to record and analyse project data.
  • Conduct M&E field visits.
Qualifications

Bachelor’s Degree in either Education or Social Sciences and Post Graduate Studies in M&E. Minimum of 5 years’ experience in either US State Department HIV funded projects with a local or international organization. 

Demonstrated and extensive knowledge in developing M&E Frameworks, designing monitoring tools and Monitoring Action Plans (MAPs), implementing monitoring and evaluation methodologies i.e. both quantitative and qualitative; data collection, processing, analysis and reporting, ability to create and manage forums for Knowledge Management Systems and apply SPSS to interpret data. 

Experience in training others in M&E and excellent IT, written and verbal communication skills is also essential.

Desired Competencies
  • Strong background in Project Cycle Management.
  • Excellent knowledge in monitoring HIV funded projects both at process and performance levels to report progress.
  • Excellent inquiry and analytical skills.
  • Excellent experience in developing and managing Knowledge Management Systems for HIV funded projects.
  • Ability to identify and manage partnerships.
  • Ability to multitask and travel from time to time as may be required by the project.


Project Coordinator (Nairobi)
 
Position Summary:Reporting to the Deputy Director in-charge of Programs, the Project Coordinator will be directly responsible for the project planning, management, implementation, reporting, coordination and supervision of all other staff under him/her. 

S/he will participate in development and operationalization of the project to achieve set objectives; undertake monitoring, evaluation and other related project documentation and reporting and ensuring timely implementation and reporting of project activities. 


Other Responsibilities
  • S/he will be the contact person for the project and will be directly responsible for providing backstopping support for daily project implementation in Nairobi and Siaya Counties.
  • Manage, coordinate and supervise all other staff under him/her.
  • Plan for project activities, raising of requisitions for costing by finance office, mobilise participants, facilitate trainings and manage reporting of activities.
  • Track work plans, budgets and deadlines and keep staff informed of upcoming contract-related tasks.
  • Manage relationships and participate in all partners and stakeholders’ meetings related to the project interventions.
  • In consultation with M&E Officer, prepare Monitoring Actions Plans to track the project performance as well as manage all projects reporting to partners.
  • Similarly, the Coordinator working closely with Bridge Centre Steering Committees will also be directly responsible for ensuring smooth operation of the running of the Bridge Centres to ensure that there is effective service delivery such as accelerating teaching and learning, psychosocial support and access to age appropriate information for all vulnerable girls and young mothers.
  • S/he will document all project best practices/challenges/lessons learnt and put forums for Knowledge Management Systems in place.
  • Facilitate donor visits as appropriate
Qualifications

The ideal candidate should possess a Bachelor’s degree in Education, Social Sciences (Arts) with strong knowledge on education, health especially HIVs related issues at Regional, National and Local level. 

Over five (5) years’ experience at senior level managing or implementing similar projects, good communication and mobilization skills, documentation and report writing skills are essential. 

A Master’s degree in a relevant field will be an added advantage. 

Applicants should also be computer literate. 

Desired Competencies
  • Knowledge of US State Department HIV funded project and reporting procedures.
  • Practical experience of working with young women and girls in urban informal settlement and rural areas.
  • Excellent communication, leadership and coordination skills.
  • Ability to build teams and manage people.
  • Strong knowledge of Project Cycle Management and Knowledge Management Systems.
  • Ability to mobilise, interact with and implement youth led-interventions.
  • Ability to multi-task and meet strict deadlines.
  • Ability to identify and manage partnerships.
How to Apply

Interested candidates who possess the required qualifications should email their applications to gcn[at]girlchildnetwork[dot]org then cc to d.mutiso[at]girlchildnetwork[dot]org. 

Applications for all the positions close on 26st October, 2016 at 4.00 p.m.

Only shortlisted candidates will be contacted.

Complete applications will include all of the following:
  • vacancy name and preferred county
  • a cover letter
  • detailed CV
  • current and expected salary
  • a day time telephone contact
  • names, phone numbers, and emails of 3 referees
Due to time constraints, only shortlisted candidates will be contacted.

We value diversity, so we don’t discriminate on the basis of religion, color, gender, age, disability, or genetics. To request accommodations in the application process, you can send us an email or call us at 020 600 4510.

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