Girl Child Network
Accounts Assistant (Siaya)
Position Summary: The
Accounts Assistant will be based in Siaya Office and will ensure financial
integrity in all aspects of the project and manage all financial, accounting,
and administrative aspects of the project.
Main Responsibilities
- Prepare monthly
financial activity returns/reports for DREAMS project in accordance with
the requirements of the donors and submit to head office.
- Ensure that all
expenditures are authorized and in accordance with the approved budgets.
- Support in the
procurement transactions by ensuring supporting documentation.
- Support in
preparation of annual financial statements and reports of the projects.
- Manage Siaya
office petty cash and cash imprests.
- Prepare office
petty cash reconciliation and submit to head office.
- Manage Siaya
Office asset register.
- Ensure
adherence to USAID project accounting requirements.
- Undertake
special assignments and/or perform other related duties as required.
Qualifications/Skills and
Knowledge
- Degree in
accounting or finance.
- CPA-IV
qualification will be desirable.
- Minimum of
three (3) years’ experience in the administration of financial accounting
and sub-grant management processes within a large, multi-faceted USAID
funded project.
- Experience
working with Non-Governmental Organizations.
- Experience with
USG project accounting requirements including demonstration of a deep
familiarity and application of Office of Management Budget (OMB) Guidance
in 2 CFR part 200 sub-parts A through E is a must requirement for the job.
- Knowledge and
experience in QuickBooks accounting systems preferred.
- Strong oral and
written communications skills with a proven ability to convey information
clearly and concisely.
- Ability to
coordinate cross-departmental efforts to achieve common goals on time.
Project Assistant (1 Nairobi, 1 Siaya)
Position Summary:Working
under the supervision of the Project Officers, the Assistants will support day
to day planning, implementation and reporting.
Other Responsibilities
- Prepare work
plans and programs.
- Prepare
training notes and mobilisation of participants.
- Support
trainings and sensitisation meetings / forums for communities, children
and duty bearers.
- Support
identification and enrolment of vulnerable girls to Bridge Centres.
- Support
monitoring and follow ups of project interventions based on project action
plans.
- Develop project
case work, weekly and monthly reports.
- Attend partners
meeting.
- Carry out any
other duties as may be assigned from time to time by the Project Officers.
Qualifications
The successful candidate should possess a minimum of a Bachelor’s degree in Education, Social Studies or Community Development.
The successful candidate should possess a minimum of a Bachelor’s degree in Education, Social Studies or Community Development.
Must be computer literate and
have a minimum of two (2) years’ working experience in a HIV funded
project.
S/he should have strong
knowledge of the different dynamics in communities, good mobilization skills
and report writing skills.
Driving and riding
(motorbike) license with a minimum driving/riding experience of 3 years will be
an added advantage.
Project Officer (1 Nairobi, 1 Siaya)
Position Summary:Under
the supervision of the Project Coordinator, the Project Officers will be
responsible for planning, coordination, implementation, managing and reporting
of the project for Siaya and Nairobi Counties respectively.
Other Responsibilities
- Prepare weekly,
monthly and quarterly work plans.
- Participate in
identification and selection of project beneficiaries, facilitators,
community liaison contact persons and volunteers.
- Prepare
training notes and training programs.
- Mobilise
participants, facilitate trainings and sensitisation forums for duty
bearers, communities and children.
- Support all
community based interventions geared towards supporting girls’ education.
- Supervise all
volunteers to ensure effective quality service delivery at the Bridge
Centres.
- Keep records of
all girls accessing the centres, reported cases and management as well as
trends in terms of girl’s progression in learning.
- Support
monitoring processes through data collection on all activity variables.
- Collect, verify
and report issues, lessons learned and success stories accurately.
- Represent the
organisation in all project related partner/stakeholders meeting and
reporting.
- Perform any
other duties as may be assigned by the Project Coordinator from time to
time
Qualifications
The successful candidates should possess a minimum of a Bachelor’s degree in Education and/or Social Sciences (Arts) and have a minimum of 3 years of experience in implementing HIV funded projects preferably within the NGO sector.
The successful candidates should possess a minimum of a Bachelor’s degree in Education and/or Social Sciences (Arts) and have a minimum of 3 years of experience in implementing HIV funded projects preferably within the NGO sector.
S/he must be computer
literate and should have strong knowledge of the different dynamics in
communities together with good mobilization and report writing skills.
Desired Competencies
- Strong
background in HIV programming and working with young girls and women.
- Strong social
mobilization skills.
- Ability to
relate and work with vulnerable girls.
- Ability to
facilitate adolescent/youth led activities/interventions.
- Excellent
facilitation, communication skills and networking skills.
- Ability to
understand and appreciate different cultural community dynamics and
context.
Finance Officer(Nairobi)
Position Summary:The
Finance Officer will ensure financial integrity in all aspects of the project
and manage all financial, accounting, and administrative aspects of the
project.
The Finance Officer will
support the Coordinator in budget planning, projections; all project related
procurements, monitoring, maintaining timely and accurate financial
information, and monthly, quarterly and annual financial reports for the
project.
Main Responsibilities
- Prepare
monthly, quarterly, half yearly and annual financial and activity reports
for DREAMS Innovation Challenge project in accordance with the
requirements of the donors.
- Monitor the
expenditure on DREAMS Innovation Challenge project and ensure that all
expenditures are authorized and in accordance with the approved budgets of
the donors.
- Review of and
accounting for procurement transactions ensuring supporting documentation,
accuracy of amounts and control over payments.
- Prepare annual
financial statements and reports of the projects.
- Management of project
petty cash and cash imprests.
- Management of
project asset register.
- Ensure
adherence to USAID project accounting requirements.
- Process and
review monthly bank reconciliation statements of project bank accounts and
recommend appropriate action on issues identified.
- Respond to
internal /external audit queries and observations and take appropriate
action on issues identified.
- Take initiative
to improve accounting processes and approaches.
- Contribute
towards the in training of DREAMS Secretariat staff.
- Undertake
special assignments and/or perform other related duties as required.
Qualifications / Skills and
Knowledge
- Degree in
accounting, finance or related field.
- CPA-K
qualification will be an added advantage.
- Minimum of five
(5) years’ experience in the administration of financial accounting and
sub-grant management processes within a large, multi-faceted USAID funded
project.
- Experience
working with Non-Governmental Organizations.
- Experience with
USG project accounting requirements including demonstration of a deep
familiarity and application of Office of Management Budget (OMB) Guidance
in 2 CFR part 200 sub-parts A through E is a must requirement for the job.
- Knowledge and
experience in QuickBooks accounting systems preferred.
- Strong oral and
written communications skills with a proven ability to convey information
clearly and concisely.
- Ability to
coordinate cross-departmental efforts to achieve common goals on time
Monitoring and Evaluation Officer(Nairobi)
Position Summary:Major
responsibilities will include development of project performance measurement
frameworks and tools to track the project progress.
The officer will coordinate
all M&E activities from data collection, entry, analysis and reporting.
Other Responsibilities
- Development and
monitoring of project M&E frameworks.
- Development of
project M&E Tools.
- Development of
project Monitoring Action Plans (MAPs).
- Through data
collection from different targets and sources, analyse all information,
document and report progress, challenges, lessons learnt.
- Develop
response and feedback mechanisms for the project especially with the
senior management team and partners by analysing monitoring and reporting
data and communicating in timely fashion so that the results of analysis
inform project decision making.
- Create and
operationalize forums for Knowledge Management Systems for staff and
partners.
- Ensure high
level of beneficiaries’ participation in all monitoring activities.
- Coordinate
beneficiary and data validation exercises.
- Document
lessons learnt and best practices.
- Under take any
other duties as may be assigned from time to time by the Project Coordinator.
- Work with the
PC and POs to develop project case studies, weekly and monthly reports.
- Design and lead
training and other capacity building initiatives on monitoring and
reporting systems for staff and volunteers.
- Support the
project team to record and analyse project data.
- Conduct M&E
field visits.
Qualifications
Bachelor’s Degree in either Education or Social Sciences and Post Graduate Studies in M&E. Minimum of 5 years’ experience in either US State Department HIV funded projects with a local or international organization.
Bachelor’s Degree in either Education or Social Sciences and Post Graduate Studies in M&E. Minimum of 5 years’ experience in either US State Department HIV funded projects with a local or international organization.
Demonstrated and extensive
knowledge in developing M&E Frameworks, designing monitoring tools and
Monitoring Action Plans (MAPs), implementing monitoring and evaluation
methodologies i.e. both quantitative and qualitative; data collection,
processing, analysis and reporting, ability to create and manage forums for
Knowledge Management Systems and apply SPSS to interpret data.
Experience in training others
in M&E and excellent IT, written and verbal communication skills is also essential.
Desired Competencies
- Strong
background in Project Cycle Management.
- Excellent
knowledge in monitoring HIV funded projects both at process and
performance levels to report progress.
- Excellent
inquiry and analytical skills.
- Excellent
experience in developing and managing Knowledge Management Systems for HIV
funded projects.
- Ability to
identify and manage partnerships.
- Ability to
multitask and travel from time to time as may be required by the project.
Project Coordinator (Nairobi)
Position Summary:Reporting
to the Deputy Director in-charge of Programs, the Project Coordinator will be directly
responsible for the project planning, management, implementation, reporting,
coordination and supervision of all other staff under him/her.
S/he will participate in
development and operationalization of the project to achieve set objectives; undertake
monitoring, evaluation and other related project documentation and reporting
and ensuring timely implementation and reporting of project activities.
Other Responsibilities
- S/he will be
the contact person for the project and will be directly responsible for
providing backstopping support for daily project implementation in Nairobi
and Siaya Counties.
- Manage,
coordinate and supervise all other staff under him/her.
- Plan for project
activities, raising of requisitions for costing by finance office,
mobilise participants, facilitate trainings and manage reporting of
activities.
- Track work
plans, budgets and deadlines and keep staff informed of upcoming
contract-related tasks.
- Manage
relationships and participate in all partners and stakeholders’ meetings
related to the project interventions.
- In consultation
with M&E Officer, prepare Monitoring Actions Plans to track the
project performance as well as manage all projects reporting to partners.
- Similarly, the
Coordinator working closely with Bridge Centre Steering Committees will
also be directly responsible for ensuring smooth operation of the running
of the Bridge Centres to ensure that there is effective service delivery
such as accelerating teaching and learning, psychosocial support and
access to age appropriate information for all vulnerable girls and young
mothers.
- S/he will
document all project best practices/challenges/lessons learnt and put
forums for Knowledge Management Systems in place.
- Facilitate
donor visits as appropriate
Qualifications
The ideal candidate should possess a Bachelor’s degree in Education, Social Sciences (Arts) with strong knowledge on education, health especially HIVs related issues at Regional, National and Local level.
The ideal candidate should possess a Bachelor’s degree in Education, Social Sciences (Arts) with strong knowledge on education, health especially HIVs related issues at Regional, National and Local level.
Over five (5) years’
experience at senior level managing or implementing similar projects, good
communication and mobilization skills, documentation and report writing skills
are essential.
A Master’s degree in a
relevant field will be an added advantage.
Applicants should also be
computer literate.
Desired Competencies
- Knowledge of US
State Department HIV funded project and reporting procedures.
- Practical
experience of working with young women and girls in urban informal
settlement and rural areas.
- Excellent
communication, leadership and coordination skills.
- Ability to
build teams and manage people.
- Strong
knowledge of Project Cycle Management and Knowledge Management Systems.
- Ability to
mobilise, interact with and implement youth led-interventions.
- Ability to
multi-task and meet strict deadlines.
- Ability to
identify and manage partnerships.
How to Apply
Interested candidates who possess the required qualifications should email their applications to gcn[at]girlchildnetwork[dot]org then cc to d.mutiso[at]girlchildnetwork[dot]org.
Interested candidates who possess the required qualifications should email their applications to gcn[at]girlchildnetwork[dot]org then cc to d.mutiso[at]girlchildnetwork[dot]org.
Applications for all the
positions close on 26st October, 2016 at 4.00 p.m.
Only shortlisted candidates will be contacted.
Complete applications will include all of the following:
Only shortlisted candidates will be contacted.
Complete applications will include all of the following:
- vacancy name
and preferred county
- a cover letter
- detailed CV
- current and
expected salary
- a day time
telephone contact
- names, phone
numbers, and emails of 3 referees
Due to time constraints, only
shortlisted candidates will be contacted.
We value diversity, so we don’t discriminate on the basis of religion, color, gender, age, disability, or genetics. To request accommodations in the application process, you can send us an email or call us at 020 600 4510.
We value diversity, so we don’t discriminate on the basis of religion, color, gender, age, disability, or genetics. To request accommodations in the application process, you can send us an email or call us at 020 600 4510.