The Kenya Pipeline Company
(KPC) Limited is a State Corporation established under the Companies Act (CAP
486) of the Laws of Kenya to provide efficient, reliable, safe and cost
effective means of transporting quality oil and gas from source to the
customer.
Pursuant to this objective,
the Company is seeking to recruit a highly motivated visionary, dynamic and
results oriented candidate to fill the undermentioned position:
Executive Assistant to MD
JG 3
1 Post
Ref No: KPC/ADVT/35/2016
Reporting to the Managing
Director, the Executive Assistant will support the Managing Director’s Office
on the basis and thereof provide efficient managerial and administrative
Key Responsibilities:-
The major responsibilities of
this position will be: ‐
- Schedule
management: responsible for scheduling the MD’s and Executive Team’s
engagement and meetings including agenda
- Office
management: responsible for overseeing the work of clerical and other
administrative employees in the MD’s office, as well as making sure that
everything is in place for the office to function smoothly,
- Communication
liaison: manage the flow of information to members of the Executive
Leadership team including summarizing reports and memos that are received
before passing the information on to Executive Team or MD
- Information
Preparation: will be responsible for preparing information for internal
and external distribution. This may include letters and memos, compiling
data for reports, creating presentations, writing reports and speeches,
and other information preparation duties
- Data Analysis:
will be involved in data analysis, so as to guide decision making by the
MD and the Executive Team using a combination of computer and critical
thinking skills. This will include analysis of financial and other
business data to create reports that provide the MD and the Executive with
necessary insights for decision making;
- Budget
Management: will be responsible for management of the MD’s departmental
budget, tracking monthly spend, variance analysis and reporting and
supporting the MD in preparation of the annual departmental budgets;
- Records
Management: will be responsible for setting up and managing both
electronic and paper filing systems for the MD, as well as Executive Team
meetings record-keeping requirements
- Discretion:
position holder will be privy to information that must be protected, so
being able to maintain utmost confidentiality and exercise discretion is
essential for success in this job.
Key Qualifications &
Experiences
- Bachelor's degree
in a Business and or Engineering related field from a recognized
University/or Institution.
- (Windows,
Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution
or Computer proficiency especially windows applications, SAP and or SCADA;
- A master’s
degree e.g. MBA, MSc - from a reputable institution;
- At least
Ten(10) years’ working experience, five (5) of which must have been in a
middle to senior management position in a Commercial and or Engineering
field
Key Competencies:
- High integrity
and confidentiality
- Good
communication, presentation and interpersonal skills
- Strong
analytical skills;
- Computer
proficiency
- Ability to work
under pressure in an unstructured way,
- Ability to
perform within strict deadlines
- good command of
Business English, office practice and customer care
- Demonstrated
ability to work professionally and deal with large volumes of data and
work assignments
Terms of Service and
Remuneration
These appointments will be on a three year (3) contract terms renewable subject to satisfactory performance and delivery of set performance targets and outcomes.
Application Requirements
NB: Candidates interested in these positions are expected to fulfil the requirements of Chapter Six of the Constitution of Kenya.
These appointments will be on a three year (3) contract terms renewable subject to satisfactory performance and delivery of set performance targets and outcomes.
Application Requirements
NB: Candidates interested in these positions are expected to fulfil the requirements of Chapter Six of the Constitution of Kenya.
Specifically, they must
obtain and submit with their application copies of the following certificates;
1. Certificate
of Good Conduct from the Directorate of Criminal investigations
2. Clearance
Certificate from Higher Education Loans Board (HELB)
3. Tax
Compliance Certificate from Kenya Revenue Authority (KRA)
4. Clearance
from the Ethics & Anti-corruption Authority (EACC)
5. Clearance
from Credit Reference Bureau (CRB)
Suitably qualified candidates
should apply in confidence to the address below enclosing CVs with full details
of education background, professional qualifications, and attach copies of
certificates and relevant testimonials.
Applications may be deposited at our Head Office, Kenpipe Plaza, Ground floor in the APPLICATION BOX or posted to:
The Managing Director
Kenya Pipeline Company Limited
P.O. Box 73442, 00200
Nairobi.
All applications should be received not later than Friday, 14th October, 2016.
Kenya Pipeline Company is an equal opportunity employer committed to diversity and gender equality. Women and Persons with disability are encouraged to apply.
Please note that only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.
Applications may be deposited at our Head Office, Kenpipe Plaza, Ground floor in the APPLICATION BOX or posted to:
The Managing Director
Kenya Pipeline Company Limited
P.O. Box 73442, 00200
Nairobi.
All applications should be received not later than Friday, 14th October, 2016.
Kenya Pipeline Company is an equal opportunity employer committed to diversity and gender equality. Women and Persons with disability are encouraged to apply.
Please note that only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.