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Executive Assistant Job Vacancy in Kenya

The Kenya Pipeline Company (KPC) Limited is a State Corporation established under the Companies Act (CAP 486) of the Laws of Kenya to provide efficient, reliable, safe and cost effective means of transporting quality oil and gas from source to the customer.
Pursuant to this objective, the Company is seeking to recruit a highly motivated visionary, dynamic and results oriented candidate to fill the undermentioned position:

Executive Assistant to MD

JG 3
1 Post
Ref No: KPC/ADVT/35/2016
Reporting to the Managing Director, the Executive Assistant will support the Managing Director’s Office on the basis and thereof provide efficient managerial and administrative
Key Responsibilities:-
The major responsibilities of this position will be:
  • Schedule management: responsible for scheduling the MD’s and Executive Team’s engagement and meetings including agenda
  • Office management: responsible for overseeing the work of clerical and other administrative employees in the MD’s office, as well as making sure that everything is in place for the office to function smoothly,
  • Communication liaison: manage the flow of information to members of the Executive Leadership team including summarizing reports and memos that are received before passing the information on to Executive Team or MD
  • Information Preparation: will be responsible for preparing information for internal and external distribution. This may include letters and memos, compiling data for reports, creating presentations, writing reports and speeches, and other information preparation duties
  • Data Analysis: will be involved in data analysis, so as to guide decision making by the MD and the Executive Team using a combination of computer and critical thinking skills. This will include analysis of financial and other business data to create reports that provide the MD and the Executive with necessary insights for decision making;
  • Budget Management: will be responsible for management of the MD’s departmental budget, tracking monthly spend, variance analysis and reporting and supporting the MD in preparation of the annual departmental budgets;
  • Records Management: will be responsible for setting up and managing both electronic and paper filing systems for the MD, as well as Executive Team meetings record-keeping requirements
  • Discretion: position holder will be privy to information that must be protected, so being able to maintain utmost confidentiality and exercise discretion is essential for success in this job.
Key Qualifications & Experiences
  • Bachelor's degree in a Business and or Engineering related field from a recognized University/or Institution.
  • (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution or Computer proficiency especially windows applications, SAP and or SCADA;
  • A master’s degree e.g. MBA, MSc - from a reputable institution;
  • At least Ten(10) years’ working experience, five (5) of which must have been in a middle to senior management position in a Commercial and or Engineering field
Key Competencies:
  • High integrity and confidentiality
  • Good communication, presentation and interpersonal skills
  • Strong analytical skills;
  • Computer proficiency
  • Ability to work under pressure in an unstructured way,
  • Ability to perform within strict deadlines
  • good command of Business English, office practice and customer care
  • Demonstrated ability to work professionally and deal with large volumes of data and work assignments
Terms of Service and Remuneration

These appointments will be on a three year (3) contract terms renewable subject to satisfactory performance and delivery of set performance targets and outcomes.

Application Requirements

NB: Candidates interested in these positions are expected to fulfil the requirements of Chapter Six of the Constitution of Kenya.

Specifically, they must obtain and submit with their application copies of the following certificates;
1.    Certificate of Good Conduct from the Directorate of Criminal investigations
2.    Clearance Certificate from Higher Education Loans Board (HELB)
3.    Tax Compliance Certificate from Kenya Revenue Authority (KRA)
4.    Clearance from the Ethics & Anti-corruption Authority (EACC)
5.    Clearance from Credit Reference Bureau (CRB)

Suitably qualified candidates should apply in confidence to the address below enclosing CVs with full details of education background, professional qualifications, and attach copies of certificates and relevant testimonials.

Applications may be deposited at our Head Office, Kenpipe Plaza, Ground floor in the APPLICATION BOX or posted to:

The Managing Director
Kenya Pipeline Company Limited
P.O. Box 73442, 00200

All applications should be received not later than Friday, 14th October, 2016.

Kenya Pipeline Company is an equal opportunity employer committed to diversity and gender equality. Women and Persons with disability are encouraged to apply.

Please note that only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

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