We are an electrical
contracting company and we are looking for an Admin
Officer / PA
Department: HR & Administration
Reports to: Human Resource & Admin Manager
Job Function: Provide administrative support to the organization to ensure that the organization’s operations and administrative functions.
Department: HR & Administration
Reports to: Human Resource & Admin Manager
Job Function: Provide administrative support to the organization to ensure that the organization’s operations and administrative functions.
Main Duties and
Responsibilities
- Providing
secretarial services to the Chairman by receiving and typing and outgoing
memos and correspondences; while receiving incoming mails, routing
to action officers and tracking to ensure that action is taken promptly
- Responsible for
ensuring effective ordering, payment and issuance of office stationery.
- Responsible for
ensuring safe and accessible filing of documentation and correspondences.
- Responsible for
ensuring safe custody of legal documents.
- Sourcing for
new tenders both in print and electronic media and inform the chairman
then prepare necessary documentation.
- Maintain
chairman’s calendar and diary for meetings and appointments.
- Ensure timely
tendering, updates and timelines are maintained.
- Arrange travel
through internal or outside agents for Directors when need arise.
- Sourcing for
quotations for general maintenance of the company (roofing, windows,
floor, painting, etc.)
Education and
Experience
- The job holder
should have a Degree/Diploma in Business Administration or Public
relations with a minimum of two years’ experience gained in a reputable
organization.
- Experience with
clerical and secretarial duties, an added advantage
- Basic reading,
writing, and arithmetic skills required.
- Should have the
ability to multitask
- Knowledge of
Microsoft Office and telephone protocol. Duties require professional
verbal and written communication skills
Please quote the expected
salary.
Only shortlisted candidate
will be contacted.
Deadline for submission is 28th October 2016.