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Senior Accountant Job in Nairobi Kenya

HFH Kenya is a leading housing organization founded in 1982 whose mandate is to enable low income communities to access decent and affordable shelter. Through provision of affordable financial and technical services, HFHK brings people together to build homes, communities and hope.

This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of Senior Accountant to strengthen the team that takes HFHK work and actualization of the strategy to the next level.

Senior Accountant
Ref: SA/08/16 

Reports To: Finance Manager
Location: Nairobi
Direct Supervisees: Accounts Assistant
Relationships: All departments to ensure seamless flow of HFH program and operations processes
Category: Existing position
Job Purpose: The job holder is member of the finance team and is in charge of maintaining internal controls, general ledger accounts and business transactions. He / she assists in the preparation and distribution of HFH Kenya financial statements and preparation and analysis of budget variances.

Job Summary: Reporting to the Finance Manager, the Senior Accountant is in charge of maintaining internal controls, general ledger accounts and business transactions. 

He / she assists in the monitoring of HFH Kenya’s financial transactions to ensure that transactions are recorded on an accurate and timely basis, preparation and analysis of budget variances, preparation and distribution of HFH Kenya financial statements to stakeholders as prescribed from time to time. 

The job holder will also participate in the development of the annual budget, contribute to development of programme proposal budgets and supervise and ensure the integrity of the data entered into both the Sun system and Loan Tracking System.

Key Responsibilities
  • Assist the Finance and ICT Manager in the development, documentation, implementation, and monitoring of National Office’s financial transactions to ensure that transactions are recorded on an accurate and timely basis and financial reports are provided to stakeholders by the prescribed
  • Review the transactions and supporting documentation prepared by the Finance Officer for approvals.
  • Ensure the implementation of all internal control processes in all disbursements and transaction. Advise and implement financial policies while promoting fraud awareness in all activities
  • Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
  • Participate in the development of the annual budget and ensure that the all spending according to budget through preparation of monthly budget versus expenditure analysis.
  • Contribute to development of programme proposal budgets.
  • Supervise and ensure the integrity of the data entered into both the Sun system and Loan Tracking System.
  • Ensure that all the receipts are timely and accurately captured monthly.
  • Process bank reconciliation monthly to find out receipts still outstanding
  • Ensure that all procurements for the organization meet the standard of prudence, cost, accountability, fairness and are in line with existing HFH and donor policies.
  • Participate in the Tender Committee and advice on financial matters thereto.
  • Prepare Local Purchase Orders for procurement of goods / services and ensure the LPOs have been duly signed before sending to the supplier to provide the goods or services.
  • Consolidate input from Human Resources department and support payroll processing ensuring that statutory deductions are remitted to government in a timely and consistent manner.
  • Assist in the preparations for quarterly and annual external / audits including providing all necessary documents to facilitate the process.
  • Ensure proper documentation and approvals are done as required.
  • Ensure standards for documentation; including forms, support documents and procedures for retention of documents including proper and systematic filing are observed.
  • Submit monthly / quarterly reconciliation and analysis reports to the Finance Manager
  • Process adhoc financial reports as and when requested by the Management.
  • Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with staff under your supervision.
  • Ensure direct supervision of the Accounts Assistant.
  • Perform any other duties as directed by your supervisor.
Key Performance Measures / Indicators
  • Timely preparations of reconciliations
  • Strengthening Financial Management systems and risk reduction
  • Timely update and submission of internal financial reports
  • University Degree in Commerce, Accounting, Finance, or Business Administration
  • Professional accounting qualification to Certified Public Accountant Kenya or ACCA
Knowledge, Skills & Abilities Required
  • Well-developed oral and written communication skills and financial analytical skills
  • Committed to Staff training and development
  • Knowledge of Accounting Software preferably Sun Systems.
  • At least 5 years and above of middle level working experience in a busy accounting environment in a NGO, microfinance institution or other financial services sector.
Other Information
  • Ability to work long and odd hours, including weekends.
  • Confidentiality
  • Honesty
  • High levels of integrity
How to Apply:

If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to to be received by 13th September, 2016. 

Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

HFH Kenya is an equal opportunity employer.

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