Vacancy: Program Assistant (Nairobi)
Proposed
Start Date: Immediately
Contract
Duration: Two (2) months
Introduction:
Maryland Global Initiatives Corporation (MGIC) is an affiliate
of University of Maryland, Baltimore (UMB).
UMB
has a Global Health Program which is delivered through the Maryland Global
Initiatives Corporation (MGIC) and housed by various institutes among them the
Institute of Human Virology (IHV).
The
Institute has led efforts to build National Health Systems in each country via
strategic international, national, and local collaborations through the design
and implementation of unique education, training, and treatment programs
addressing each country’s complex HIV/AIDS epidemics.
In
Kenya, UMB through the Institute of Human Virology started operations in 2004
under the AIDS Relief Project consortium funded by Presidential Emergency Plan
for AIDS Relief (PEPFAR) through HRSA/CDC.
This
was the beginning of UMB’s work in Kenya which has seen implementation of 11
grants to-date.
MGIC
is seeking a suitably qualified person able to fill the position of Program
Assistant, under the PACT program.
Position
Summary: The
Program Assistant will provide program support in the management and
implementation of PACT project close out, ensuring that closure process is
conducted in line with the close out plan.
Duties
and Responsibilities
- Provide
routine updates to the Program Manager on project close out process and
follow up on status of all actions required to be performed by staff and
other counterparts outside of the project closure team.
- Ensure
effective systems and procedures are in place to execute the project
closure.
- Coordinate
the Project Closure committee to ensure the project closure process is
implemented smoothly. The position will be the secretary to the close out
committee.
- Desk
review of program documents to understand the detailed objectives,
designs, activities and progress on program achievement.
- Ensure
program asset inventory is up to date
- With
the support of program leadership, effectively plan for the final
stakeholders and dissemination forum.
- Provide
the necessary support in the development of PACT documentary and ensure it
is of high quality and 100% complete to be disseminated during the
stakeholders forum.
- Ensure
that all the procurements related to the stakeholders’ forum are compliant
and cleared by Sept 30, 2016.
- Provide
necessary administrative support to the Program Manager as need be.
Required
Qualifications
- Minimum
of Bachelor’s degree in Business Administration, Project Management or any
relevant field from a recognized University.
- At
least three (3) years’ experience working with donor funded projects.
- Must
have clear understanding and hands-on experience of Program Close-out
activities.
Desired
Skills
- Ability
to work independently, under pressure while at the same time adhering to
strict deadlines.
- Excellent
report writing skills.
- Proactive,
with the ability work under minimal supervision.
- Excellent
communication and Organizational skills.
How to
apply
If you
meet the above qualifications, you are requested to send your application and
CV to hr@mgickenya.org by August 05, 2016.
Candidates
are required to quote the title of the position being applied on the subject
line of the email.
Only
shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.