Duma
Works is recruiting a Production & Operations Coordinator for one of our clients; a leading provider of healthy high
quality food products.
Job
Purpose: The
Production & Operations Coordinator is responsible for supervising staff,
organizing, coordinating and monitoring process work flows.
He/
She is to formulate and implement effective methods, policies, procedures
and strategies aimed at ensuring and improving the performance, productivity,
efficiency and overall profitability.
Responsibilities (Functions and duties)
- Coordinate
and monitor work flow of various sections involved in production, storage
and distribution; while ensuring product specifications are well observed
and maintained.
- Plan
and generate weekly production schedules against stocks at hand to ensure
smooth work flow with minimum or no interruptions; and make necessary
adjustments to meet production requirements.
- Periodically
review set targets to analyze section efficiency against projected Company
requirements.
- Evaluate
current operational performance and provide strategic plans for continuous
improvement.
- Monitor,
evaluate and analyze section performance on a weekly basis against set
targets and account for variances realized; and estimate hourly
requirements for completion of set Production.
- Ensure
efficient manpower allocation and utilization to ensure set targets are
achieved and surpassed.
- Provide
solutions for identified problems in operations in a prompt and timely
manner.
- Oversee
and supervise product distribution by ensuring that routing is done and
scheduled efficiently against approved and processed orders.
- Review
dispatches done and generate analysis reports on orders facilitated,
pending deliveries, damages incurred during delivery; and implement
strategies for continuous improvement.
- Generate
variance data of actual production against set targets; and maintain
proper records of Production on a daily basis.
- Coordinate
with the Dispatch Clerk to ensure timely vehicle fueling, order assembly
and loading, and vehicle dispatches are facilitated to enable completion
of delivery schedules.
- Make
timely requisition of materials for scheduled production.
- Coordinate
with the PG Stores Clerk to ensure that timely batching is done to ensure
availability of packaging material to adequately cater for production.
- Supervise
the production process periodically, in liaison with the Quality Team to
ensure set quality standards are strictly adhered to.
- Coordinate
with the Production Supervisor on transfer of finished goods from the
Production Area to the Stores in liaison with the FG Stores Clerk to
ensure proper goods handling to avoid damages.
- Supervise
and coordinate cleaning process, in liaison with the Quality Team to
ensure hygiene standards are fully observed to enhance Food Safety.
- Conduct
weekly meetings with the Head Sections to review performance realized and
formulate strategies to be adopted for the next week of production.
- Communicate,
interpret and enforce Company policies, rules and regulations; in liaison
with the HR Dept. to ensure discipline is observed.
- Draft,
implement and enforce policies and procedures structured for Production
& Operations; and maintain documents and records for reference and
traceability purposes.
- Monitor
staff performance and attendance periodically and offer suggestions on
areas of improvement noted.
- Maintain
and ensure a conducive working environment observing hygiene and safety;
and report risks/hazards identified in the Production Area to Management.
- Ensure
accountability, proper handling and utilization of resources provided –
tools, equipment and machinery.
- Monitor
and supervise process flows in Production including machinery maintenance
and service.
- Ensure
that staff are in full required PPE while in the Production area to ensure
Health and Food Safety.
- Monitor
and encourage employees to ensure sustained morale and increased output.
- Generate
and submit timely reports on a daily, weekly and monthly basis to the
Directors.
- Any
other duties not necessarily mentioned which are in line with the position
as a Production & Operations Coordinator.
Behavioral
Competencies:
- Planning,
coordinating and organizing skills.
- Mature
with strong interpersonal and leadership skills.
- Excellent
verbal and written communication skills.
- Analytical
skills with a keen attention to detail.
- Result
oriented, assertive and proactive.
- Ability
to multitask and prioritize work.
- Ability
to be adaptable and flexible.
- Able
to work under pressure and tight deadlines.
Experience:
- 3
– 5 years experience in a supervisory capacity in a Milling Manufacturing
setup.
- Experience
in the FMCG an added advantage.
Education
and Specialist Knowledge Required
- Degree/
Diploma in Food Production/ Management or relevant field.
- Computer
proficiency especially Excel.
Apply
Cover Letter and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2307”, Your Full name & Phone number e.g. 2307, Barack Obama, 07xxxxxxxxx.
Cover Letter and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2307”, Your Full name & Phone number e.g. 2307, Barack Obama, 07xxxxxxxxx.
If you
don’t follow these instructions, your application will not go through.
Any
Applications without a Motivation Letter will not be considered.
Deadline for receiving applications: 2nd September 2016
Deadline for receiving applications: 2nd September 2016
N.B.* When
applying to any job through Duma Works, you can expect that after you apply,
you will receive a confirmation email, and then an SMS alert asking you to take
a basic screening test over email or SMS. The test may not arrive immediately.
Please be patient. The test will typically be 5-8 questions to help us
understand your background. Regular SMS rates apply to the test, and if you
ever have any issues with the process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.