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Office Assistant / Messenger Career in Kenya

Office Assistant / Messenger
Key Responsibilities:

Office Cleaning:
  • Cleaning the office on daily basis. Report any defects observed to the Administration Officer on timely basis.
  • Make tea/coffee for staff and guests.
  • Organize General office cleaning on a quarterly basis including fumigation.
  • Wash kitchen utensils and place them at their respective places. Ensure clean utensils are always available for use by staff.
  • Ensure the kitchen is always clean and tidy.
  • Cleaning of desks, telephone handsets, windows and other office equipment on regular basis.
  • Cleaning the window frames when accessible.
  • Raising purchase request for office drinking water, milk, tea and coffee for the office.
  • Arrange conference rooms for meetings and interviews as requested.
  • Support to Administrative Functions
  • Manning the reception desk and attending to guests needs
  • Supervise running of office errands by the courier company
  • Follow up on payments of all office bills and utilities to ensure they are paid in time
  • Manning the switchboard, receiving and allocating phone calls and updating telephone contacts on a regular basis.
  • Assist in filing of documents as requested
  • Receive and dispatch office mail appropriately
  • Scanning and Photocopying of documents as requested.
  • Ensure office equipment are well kept and request for maintenance service as needed
  • Support the logistics functions of the office for cab requests and movements for all staff and partners affiliated to the firm.
  • Follow up on supplier payments
  • Coordination of Office Supplies
  • Monitor use of office supplies and make replenishment orders as necessary
  • Maintain bin cards for all stock items for updating in the monthly stock reconciliation report
  • Prepare a monthly stock reconciliation report
  • Receiving and checking of all goods ordered
  • Assist in the Stock counting exercise
  • Prepare and update a list of all assets with serial numbers and ensure that they have asset numbers.
Required Qualifications:
  • KCSE certificate.
  • Certificate or Diploma in Office Management or equivalent added advantage
  • Good command of the English Language both spoken and written
  • Experience added advantage
  • Basic computer skills
  • Required Competencies:
  • Good Knowledge of front office desk operations
Applications must be submitted online by emailing a cover letter and a Curriculum Vitae to not later than COB Monday 5th September, 2016. 

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