Sasa
Africa Is Hiring
Role: Finance and Administration
Manager
Reports
to: CEO,
Finance Director and Managing Director
Contract
Level:Standard, Full-time
Salary: Commensurate with
experience
Location: Nairobi, Kenya
Soko
is a catalyst for Global Supply Chain innovation, leveraging our proprietary
ERP and mobile enterprise solutions in a distributed network of SME producers
for a more ethical and agile production model.
We
employ over 1200 artisans around Nairobi in a ‘Virtual Factory’ model that
utilizes technology to enhance human productivity for greater reward.
Our
commitment to ethical production has led to growing demand for our products
from companies such as Nordstrom and Anthropologie, hundreds of boutiques, and
thousands of online consumers.
More
information about Soko can be found on our website www.shopsoko.com.
Role: Sasa Africa is seeking a Finance and Administration Manager that will analyze every day financial activities and subsequently provide advice and guidance to upper management on future financial plans.
They
will also be responsible for the efficient running of Sasa Africa offices
providing administrative support to
Responsibilities include but not limited to:
Accountancy
and Financial Management
- Process
Accounts payable, prepare payment vouchers, process online payments and
record payments.
- Manage
the installation and maintenance of accounting records to show receipts
and expenditure.
- Provide
regular creditor reports
- Liaise
with Accounts receivable manager to ensure all debtor invoices are sent
out in a timely manner and follow up on and maintain expected payment
dates.
- Manage
bank and cash reconciliations.
- Prepare
Accruals as required.
- Maintain
asset register and depreciation schedule.
- Support
preparation of financial reports, annual audits and tax audits
- Review
financial statements with management personnel
- Coordinate
preparation of external audit materials and external financial reporting.
Budget
and Management Reporting
- Assist
in preparation of management reports and actual against business plan and
budget as required.
- Provide
management reporting to Finance Director
- Prepare
weekly cash flow forecasts and assist in cash flow management process.
Grants
Management and Compliance
- Preparation
of financial reports to management and partners in a timely manner
- Involvement
in budget proposal development
- Participation
in grants opening/ closure meetings
- Inform
the Directors of any information/activity that impacts the grant financial
status
Internal
Audit function
- Manage
the internal audit function within the organization
- Ensure
that all controls in place are being adhered to.
- Act
as a focal point for external audit engagement.
Payroll
Management
- Preparation
and review of monthly payroll for correctness and completeness.
- Produce
and Issue pay slips.
- Maintain
all payroll records.
- Process
and Maintain all leave records and accruals.
- Prepare
and process all statutory deductions in a timely manner
- Prepare
yearly payroll summaries and reconcile with statutory tax deductions
(PAYE, NSSF, NHIF)
- Support
all other employer payroll related activities.
Office
and Administration Management
- Oversee
and supervise the administrative function of the organization including
reception, property/facility management, safety of the work environment,
and provision of furnishings and equipment necessary for effective
operations.
- Oversee
the management of all leases, contracts and other financial commitments.
- To
ensure the overall smooth running of the Company’s internal administration
and its cost-effectiveness.
- Track
and monitor resource needs and other material needs for carrying out
administration tasks in the organization.
- Monitor
all legislation relevant to the organization (employment standards,
occupational health and safety, human rights, etc.) and all regulations on
professional certification to ensure that the organization is compliant.
Person
Specifications:
Experience
and Qualifications
- Degree
in Finance, Accounting or economics.
- Professional
qualifications such as CPA/CFA/ACCA or similar will be an added advantage
- Successful
track record of managing operations and financial and management
accounting.
- Experience
of managing staff and associated employment issues
- Previous
experience in the financial and administrative operations [desirable, not
essential]
Knowledge,
Skills and Competences
- Excellent
problem-solving skills
- Excellent
planner and strategic thinker.
- Excellent
risk management and cost control skills.
- Ability
to take responsibility for decisions made and to learn from the outturn
- Ability
to deliver timely results despite obstacles and limited resources.
- A
strong grasp of all relevant legislation and of how it applies to the
role.
- Commercial
acumen and ability to think creatively.
- Excellent
advocacy, presentation and communication skills.
- Good
understanding of relevant IT systems.
- Excellent
negotiation and relationship management skills.
- Personal
Style and Behavior
- Self-motivation,
a strong work ethic and enthusiasm for change.
- Understanding
and interest in the arts and cultural sector.
- Committed
to a positive approach to equality of opportunity and community
engagement.
- A
positive, communicative personality that engenders confidence in others.
- A
keen interest in satisfying internal and external customers.
- A
supportive and open line-manager and colleague.
If interested in this amazing opportunity, passionate to innovate and grow within emerging markets while having fun, send your CV to marylene@shopsoko.com, Kaye@shopsoko.com, with the subject title FINANCE MANAGER CV on or before 7th August 2016
*Soko is an equal opportunity, anti-corruption, and affirmative action employer.