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Personal Assistant Job in Kenya

Position: Personal Assistant 
 
Reports to: The Director
 
The Role: To support senior managers, executives and teams. She will also have to accommodate special projects and deal with shifting priorities. 

Must be IT literate with advanced level skills in Word for Windows, Microsoft PowerPoint and Microsoft Excel. 

Responsibilities

  • Reading, monitoring and responding to the Director’s email,
  • Answering calls and liaising with clients competently,
  • Preparing correspondence on the boss's behalf,
  • Delegating work in the boss's absence,
  • Assisting the team
  • Managing the boss's electronic diary,
  • Planning and organising meetings,
  • Organising travel and preparing complex travel itineraries,
  • Attending meetings on the boss's behalf
  • Taking action points and writing minutes,
  • Preparing papers for meetings,
  • Taking dictation,
  • Planning, organising and managing events,
  • Conducting research,
  • Drafting communications on the boss's behalf,
  • Preparing presentations,
  • Managing and reviewing filing and office systems,
  • Preparing updates for intranet,
  • Typing documents,
  • Sourcing and ordering stationery and office equipment,
  • Managing projects,
  • Any other task as may be required by the boss
Qualifications
  • A degree in English, business, IT, languages, information science and administration or management
  • 4 Years previous secretarial or commercial work experience is essential
  • A secretarial / Executive Secretarial Diploma, would be preferred
  • Over 30 years old with professional demeanor
Skills
  • Flexibility
  • Adaptability
  • Good interpersonal skills
  • Ability to multitask
  • Organisational skills
  • Communication skills
  • IT skills
  • Secretarial skills
Attributes:
  • Efficient
  • Discretion
  • Flexible
  • Self motivated
  • Organised
  • Proactive
  • A good communicator
Apply in confidence to mary.mweni@cdl.co.ke stating your current and expected salary.

Only shortlisted candidates will be conducted.

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