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Company Secretary Job in Kenya

The management and board of Kenya Medical Properties Limited seeks to recruit a company secretary.
Purpose: The Board Secretary serves as the liaison between the Board of Directors, the regulatory authorities and the shareholders, ensuring that all matters are handled effectively.

Reporting To: Reporting to the Board of Directors.

Key Responsibilities

  • Provide advice to the Board on legislative matters, constitutional and administrative issues;
  • Provide legal advice to the rest of the company on legal matters, legislation, contract law, etc;
  • Provide a central source of guidance and advice to the Board on matters of law, ethics and good governance;
  • Provide an update on legislative and corporate governance developments to the Board;
  • Administer Board and Board Sub Committees Secretariat Functions;
  • Assist the Chairperson to determine the annual Board plan and the administration of other issues of a strategic nature at Board level;
  • Plan and design the Board meeting agenda and prepare meeting packs in consultation with the Chairman and ensure they are couriered to the Board members;
  • Ensure proper and orderly conduct of Board meetings and Sub Committee meetings;
  • Take minutes, draft and distribute the minutes to Board / Sub Committee members;
  • Monitor committee action plans to ensure plans are being addressed timely;
  • Review all legislative and regulatory developments and advise the Board /Sub Committees accordingly;
  • Ensure new Board members undergo the appropriate training/induction;
  • Ensure that all Board members understand their duties and the scope of performing with the prescribed mandate i.e. signing declaration of interest, attendance requirements, and absence rules;
  • Maintain Register of Interests in terms of identifying changes of directorships;
  • Compile a report on Board matters for auditing purpose to include compliance, number of meetings attended, how many meetings occurred during the year, governance issues, etc.;
  • Review Board and Committee structures on an annual basis;
  • Conduct Board performance evaluation on a quarterly basis;
  • Report to the Board any failure of the Company to comply with legislation or corporate governance frameworks;
  • Ensure 100% Board compliance with statutory requirements.
  • Be the custodian of the seal of the Organisation and account to the Board for its use
  • Facilitate effective communication between the organization and the shareholders
  • Ensure that annual returns are promptly filed with the relevant authorities
  • Except in exceptional circumstances, ensure that Board and Committee papers are circulated in advance of any meeting.
Minimum Job Requirements:
  • Must be a registered CPS in good standing:
  • Hold a law degree (LLB or LLM);
  • 5-10 years post admission experience in Board Secretariat functions within the public and private sector.
Please Note: To apply for this challenging position, interested applicants are required to forward a comprehensive CV together with a one-page motivational letter stating reasons for being the candidate of choice

Confidential applications should be submitted via e-mail to:

Closing Date for All Applications: 22nd July 2016

Shortlisted candidates will be subjected to competency assessments, and security clearance

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