Job
Title: Finance
Manager
Duty
Station: Nairobi
Office with Travel to Field Offices
About
FilmAid: FilmAid is an international development and humanitarian
communications organization that harnesses the power and influence of media and
the arts to respond to emergencies as well as promote social change through
dialogue in order to protect the wellbeing of displaced and vulnerable
populations by building stronger, healthier, and more informed communities
around the world.
FilmAid designs and implements communications initiatives on critical health, protection and environmental issues.
FilmAid’s
Theory-Of-Change is based on the integration of access, creativity and
participation, which drive individual and community change, contributing to
positive social impact.
Underpinning
this approach is collaboration; working together is fundamental to achieving
change.
FilmAid
partners with communities, creators, NGOs, Governments, and the private sector
to ensure a collaborative approach to this end.
Position
main function: Efficiently
and effectively co-ordinates the financial functions of the organization as to
meet overall FilmAid’s goals.
Main
Duties and Responsibilities include
but are not limited to:
I.
Finance
a.
Systems, Compliance and Procedures
- Ensure
the existence of proper financial systems that facilitate the recording
and production of accurate financial reports, meet FilmAid’s internal
control requirements and safeguard its assets.
- Ensure
that financial procedures are followed by all programmes, and systems
developed to accommodate the needs of those programmes
- Continually
review and manage implementation of financial management strategies,
policies and procedures.
- Continuously
review and communicate cost control systems and procedures, including expenditure,
authorisation protocols and monitor operations to ensure compliance
- Ensure
compliance with taxation and statutory requirements including preparing
and managing VAT, PAYE and other statutory requirements to ensure
compliance.
- Document
practices including up to date finance and procurement manual in
consultation with Country Director.
b.
Budgeting and Reporting
- Coordinate
the timely, accurate and complete annual budget submissions and revisions.
- Monitor
expenditure against such budgets and highlight/address over-budget
expenditure situations.
- Prepare
financial reports, both internal and donor, according to internal and
donor standards.
- Oversee
the posting of budgets and entries, timely and accurately
- Oversee
cost allocation systems in accordance to donor regulations
- Verify
system’s reconciliation and verifying system’s balances
- Verify
monthly bank reconciliations by the 10th of each month
- On
monthly basis, meet with the Country Director to review overall
performance and implementation levels and discuss short term strategies
- Report
monthly on the financial status of programmes to the Country Director.
c.
Cash Management
- Consolidate
monthly cash requirements for all locations and ensuring timely
information to the Country Director.
- Ensure
smooth cash flow between HQ, country office and the field offices.
- Signing
of petty cash for field operations.
- Prepare
monthly Nairobi cash forecast with Admin Officer and Country Director.
d.
Auditing
- Lead
preparation for internal and external audits, financial reviews and
external audits
- Reviewing
and addressing questions of concern from auditors in consultation with
Country Director.
II.
General Duties
- Ensure
good external communication including with auditors, partners and
funders
- Key
in developing the organization’s overall strategy and drive FilmAid’s
mission.
- Perform
any other duties and represent the Country Director.
Qualifications
and Requirements:
- Bachelors
Degree in Accounting or Finance
- Qualification
in certified public accounts (CPA)or Association of Chartered Certified
Accountants (ACCA)
- At
least 4 years’ experience of financial management preferably with a
humanitarian organization
- Extensive
understanding of donor/partner requirements, regulations and agreements.
- Commitment
to humanitarian principles and action
Competencies:
- Budgeting
and budgetary control
- Financial
reporting skills
- Decision
making and problem solving skills
- Ability
to work under pressure and attention to detail
- Ability
to use various finance programs (QuickBooks, Ms Word, Excl)
- Good
planning skills, honest and reliable
- Very
good reporting skills
- Ability
to work alone and in a team
- People
management skills
How to
Apply
Interested
and qualified persons with the required experience are invited to submit their
applications with only Cover Letter, CV and 3 references to Email address:
jobskenya@filmaid.org on or before 6th July, 2016 and clearly indicate on the
subject line as ‘Finance Manager ’ and stating your expected remuneration for
this role.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.
FilmAid is an Equal Opportunity Employer