Our
client a licensed deposit taking SACCO seeks to recruit suitably qualified
persons for the Executive Administrative Assistant position:
Job Scope:
Job Scope:
- To
support the administrative tasks in the CEO’s office
- To
support the administrative tasks in the CEO’s office
Reporting
To: Chief
Executive Officer
Responsible
for: None
The
Executive Secretary shall provide high level administrative support to the
office of the CEO and managing the diary of the CEO
More
specifically the duties & responsibilities shall include the following;
- Provide
administrative support to the CEO and the Board of Directors
- Schedules
and coordinates appointments, meetings and events including registration
and travel arrangements as necessary
- Read
and analyze incoming memos, submissions, and reports in order to determine
their significance and plan their distribution.
- Open,
sort, and distribute incoming correspondence, including letters and email.
- File
and retrieve corporate documents, records, and reports.
- Attend
to visitors and determine whether they should be given access to specific
individuals.
- Prepare
responses to correspondence containing routine inquiries.
- Compile,
transcribe, and distribute minutes of meetings.
- Manage
and maintain executives' schedules.
- Prepare
for monthly and special board meetings
- Completes
the CEO’s report, which requires input from all departments and is
presented to the Board of Directors
- Provides
administrative support for the completion of documentation of Board agenda
items
- Custody
of SACCO’s administration files and Heads od departments staff files
- Any
other lawful duties that may be assigned from time to time.
The
holder of this position requires to have the following qualifications:
- Holder
of a diploma in Secretarial Studies from a recognized institution;
- Have
satisfactorily served in a Sacco or a comparable position with similar
responsibilities or in like organizations for a minimum of five (5) years;
- Excellent
knowledge of Microsoft Office applications specifically MS Word, MS Excel,
MS Access and MS PowerPoint;
- Have
demonstrated outstanding capability in administrative activities.
How to
Apply
If you meet the above requirements and are interested in the advertised
position, kindly download and complete the questionnaireHERE and submit as per the instructions
contained therein by 1st July 2016