Pwani
Feeds Limited
Position: Assistant Accounts
Receivable Accountant
The
main role of accounts receivable assistant is to ensure that the company or
organization receives payments for goods and services and properly records the
transactions.
The
duties and responsibilities of this position require not only a knack for
numbers, but also attention to detail and well-developed organizational
skills.
Duties
and Responsibilities
- Prepare
bills and invoices for sales or services rendered. These payment requests
list information such as a description of the product or service, the date
of the transaction, the price, fees or shipping charges, and discounts
applied.
- Collect
on accounts by sending bill reminders and communicating with customers via
phone, email, fax or mail and prepare the daily Cash Report for
management.
- Record
payments by entering them into the accounting software. In general, you
must include the date paid, amount, method of payment and any balance due.
- Prepare
cash and check payments for bank deposit. This usually requires totaling
and recording the deposit amounts, filling out deposit slips, and bundling
the funds and slips. You may also be responsible for making deposits at
the bank.
- Reconcile
the accounts receivable ledger to ensure that all payments are accounted
for and properly posted. Research any discrepancies by checking bills,
invoices, sales receipts and bank deposit records. You may perform this
duty daily, weekly or monthly.
- Generate
monthly, quarterly or annual financial statements and reports detailing
paid and unpaid invoices and other accounts receivable activity. Reports
typically list active accounts, the status of the accounts and collection
costs.
- Accounts
Receivable Assistant will be responsible for the timely recording of cash
receipts into the firm’s accounting system. This involves working with
others in determining the proper allocation and handling of payments and
adjustments.
- Research
prior payments, allocations, and/or other queries as requested by
directors, their assistants, collections department staff and A/R Officer.
- Balance
the accounts receivable manual log to the general ledger to assure all
activities have been properly recorded and make all necessary adjustments,
corrections and write-offs as instructed.
- Provide
analysis of client accounts as requested by management and work on regular
research of unapplied and unidentified payments and follow up with
directors’ and update the Unallocated Log comments weekly and keep the
accounts receivable filing and work area organized and binders labeled.
- Photocopying,
typing memos, filing, sending emails, and getting supplies for the
department as required.
- In-depth
understanding of GRNs and SRNs and how to go about them
- Confirming
to the bank cheque clearing and circulation of monthly debtors’ statements
for the approved debtors with credit limit and following the payment
- Following
up cases of bounced cheques to ensure replacement and advising salesmen
the need of cash sales to the particular customers
- In
addition, any other duties as assigned by the Accounts Receivable Officer
Qualifications
- CPA-K,
a bachelor’s degree is an added advantage
- At
least 3 years hand-on experience as a receivables accountant preferably in
manufacturing company
- A
member of ICPAK
Gross
Salary: Ksh.
25,000
Starting date 1st July 2016.
Qualified candidates should forward their applications to hrm@pwanifeeds.co.ke
on or before 28th June 2016