Job
Title: Accounts /
Administrative Assistant
Vacancy
Announcement: VN 003
Job
Location: Emali
Programme Office - Emali
Reports
to: Area
Finance & Administration Officer
Emali Dedicated Children Agency (EDCA) is a Community Organization working with ChildFund towards helping the Deprived; Excluded and Vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parent and leaders who bring lasting and positive change in their communities.
Emali Dedicated Children Agency (EDCA) is a Community Organization working with ChildFund towards helping the Deprived; Excluded and Vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parent and leaders who bring lasting and positive change in their communities.
Position: Accounts / Administrative Assistant - Accounts & Administration Department
Overall
Objectives of the position: Reporting
to the Area Finance & Administration Officer she/he will support
implementation of the program activities
Major
Duties and Responsibilities
- Support
management of Petty Cash Transactions & Petty Cash Floats in
consultation with AFAO.
- Issuing
Cash Payments/Petty Cash Management.
- Checking
and ensuring that all Project Cash Expenditures are appropriately
approved.
- Payments
processing –Raise payment vouchers& ensure they are properly coded.
- Perform
reconciliations on Accounts payables and other receivables.
- Ensure
statutory deductions are reconciled and paid on time.
- Withhold
tax processing.
- Spool
documents during annual audits.
- File
all vouchers, deposit slips and all financial documents.
- Support
procurement processes e.g outsourcing quotes, analysis of the Comparative
Bid Analysis & Issuing of LPOs to right vendors.
- Ensure
cheques are issued to the right suppliers & maintain an updated cheque
- listing
& outgoing cheque log book for ease of access to Information and bank
- reconciliations.
- Ensure
timely payment of all office bills e.g electricity, Internet & Water
Bills.
- Receiving,
Reviewing & Ensuring all Documentations are attached to the LPOs
before payment is raised.
- Receive
all correspondences of the organization and fill them sequentially.
- Any
other duty as assigned by the Supervisor.
Requirements:
- A
Degree in Bachelor of Commerce / Business Administration or any other
related Business field.
- Any
Professional accountancy course CPA 2 or ACCA will be an added advantage.
- At
least one year experience in a similar role preferably in a CBO/NGO
setting.
- Fluency
in oral and written English and Kiswahili.
- Proficiency
in using Microsoft Office computer applications.
- Strong
communication and presentation skills.
- Committed
team player who is result oriented.
- Excellent
interpersonal skills.
- Willing
and ability to work under minimal supervision in rural areas and have
passion working with children &community.
- Ability
to work under pressure and meet strict deadlines.
The
opportunity is open to all Kenyan Citizens.
Interested and qualified candidates may submit their letters of application, updated Curriculum Vitae (maximum 3 pages) with daytime contacts, a list of three (3) referees including their email and phone contacts stating your current and expected salary to:
info@emalidca.org
quoting vacancy number on the subject
The Chairman
Emali Dedicated Programme
P.O. Box 249
Emali
Deadline for applications is 30th June 2016.
Only
short listed candidates will be contacted.
Due to
the urgency to fill this position candidates will be considered on a rolling
basis.