Business
Partner Consultants Limited (BPC) is one of the leading HR & Business
Solutions consulting firms in the East, Central and Southern Africa Region.
Our
vision is to deliver best value that business and people can find through
partnering in Strategy, Organization and People.
Secretary – Short Term Contract
Main
Responsibilities
- Preparation
of letters for dispatch. That is, scanning, faxing, photocopying, binding
bulk documents and addressing.
- Filling:
- filling of letters, projects and documents in their respective files at
the Director’s office.
- Flight
Bookings and creating staff missions in SAP;
- Organizing
Internal Meetings: - organizing internal meetings in terms of room
allocation, provision of tea, coffee, water and snack as well as
welcoming/registration of participants. Informing the concerned parties
like Security and Protocol about the coming of visitors for parking and
protocols to be observed.
- External
Meetings: - organizing external meetings, workshops, training, conferences
and seminars. This entails getting quotations from hotels, doing a summary
and forwarding to the organizer; getting contracts signed by both parties;
preparing materials for the workshop such as badges, printing
programmes/agenda, presentations; sending invitation, calling and
following up on attendances.
- Providing
logistical support in the workshop, setting up banners, registration desk,
signing of meal vouchers, payment of per diems and eventually
reconciliation of the accounts and payments.
- Distribution
of mails and documents within the office.
- Purchase
of office requisitions and store keeping. Ensuring up to date records of
all the items in stock
- Management
of the office stores, ensuring all requisitions are issued and updated
promptly in the prescribed excel spreadsheet.
- Support
the office of the Director’s office and the reception when necessary.
Job
Skills: Professionalism,
Creativity, Team Player, Leadership, Innovative, Change Champion, Interpersonal
skills, Analytical skills, Organizational skills.
Qualifications
- Certification
in professional Secretarial or Business Management or Office Management or
Public Relations qualifications.
- A
minimum of four (4) years of relevant professional experience with a
multinational organization
- Knowledge
of French an added advantage
Qualifying
candidates to kindly send their detailed CVs on or before 20th May, 2016 to the
following address:
Email address: talentsearch@bpc.co.ke
Business Partner Consultants (BPC)
Tel: +254 712 316 877
www.bpc.co.ke
(Only qualifying & job-matching candidates will be contacted)
