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Office and HR Administrator Job in Kenya

Exciting Career Opportunity in the Truck Motor Dealership Sub-Sector

Our client is a leading car dealership with a commanding market reach and wide branch network in Nairobi, Eldoret, Nanyuki, Mombasa and Narok. 

The company has recently won a car dealership with Toyota East Africa to distribute Hino buses and trucks. 

As such the company seeks to set up the Hino division and  is looking for an  energetic, self driven enthusiastic professional to fill the following position:

Office and HR Administrator

Role overview: Reporting to the General Manager, the office and HR administrator will be involved in all aspects of human resources and administration in the office. 

They will be involved in the basic administration duties, such as data entry, filing, answering the telephone and maintaining up to date employee information, sending out offer letters and contracts and giving first line advice to employees who have queries around policies and procedures. 

They will also provide both front and back office administrative support to the Sales Team.

Key accountabilities
  • Maintaining day to day administrative and office support to the Hino team;
  • Maintaining and managing accurate human resource records by updating the employee’s data bank;
  • Carrying out  filling and keeping all employees’ documents in their respective files and opening files for new employees;
  • Ensuring that  all office files are up to date as per the set checklist;
  • Schedule all  Staff meetings as required by the General Manager/CEO;
  • Update HR spreadsheet with employee change requests and process paperwork
  • Reconcile the staff commission and bonus benefits statements with guidance from the accountant;
  • Contribute to team efforts by accomplishing related results as needed;
  • Perform any other related duties as may be assigned from time to time by the General  Manager.
Qualifications, skills and experience
  • Holder of a diploma in office management, Human Resources management  or a relevant degree from an accredited  University
  • At least 2 years experience as an administrator, office assistant or HR assistant in a busy office;
  • Problem solving skills – ability to identify and resolve problems in a timely manner and gather and analyze information skillfully;
  • Interpersonal Skills – ability to maintain confidentiality, remain open to others’ ideas and exhibits willingness to try new things;
  • Planning/organizing – ability to prioritize and plan work activities, use time efficiently and develops realistic action plans;
  • Quality control – ability to demonstrate accuracy and thoroughness and monitor own work to ensure quality.
  • Adaptability – ability to adapt to changes in the work environment manage competing demands and able to deal with frequent change, delays or unexpected events;
  • Dependability – ability to be consistent at work and on time follows instructions, respond to management direction and solicit feedback to improve performance;
  • Familiar with the Kenya Labour Laws is desirable;
  • Excellent Interpersonal, written and oral communication skills;
  • Cross cultural experience, understanding and sensitivity
  • Ability to handle challenging workload and work extra hours;
  • Able to coordinate multiple tasks while maintaining attention to quality and detail.
  • Perform any other related duties as may be assigned from time to time by the General Manager.
How to Apply

Are you fired enough to be part of this great team?

Do you want to propel your career to the next level? 

Do you want to be rewarded for your efforts through a handsome salary, good commission, bonuses and car ownership scheme among other hefty benefits? 

Then you are the person we are looking for. 

Please send your application in confidence by email attaching your detailed latest CV to:

The Recruiter,    

NB: Clearly state your current and expected salary in your application. 

Only shortlisted candidates will be contacted for interview. 

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