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Grants Assistant Job in Nairobi, Kenya

WWF - The global conservation organization, Kenya, is seeking to recruit a:

Grants Assistant

To be based in
Under the supervision of the Program Funding and Contracts Manager, the Grants Assistant will work closely with the Business Development and Communications unit to ensure effective and efficient grants management practice.

The incumbent will have the following key roles:
  • Maintains accuracy and integrity of grants and contracts database (C2G or other). 
  • Provides administrative and logistical support for WWF Kenya Grants and Contracts Administration; 
  • Supports in preparation of all outgoing contracts, amendments to existing project documents as necessary; 
  • Provides assistance in the tracking of in-house review and sign off process for all contracts;
  • Dispatch all outgoing contracts/correspondence relating to grants and contracts and distributes signed copies for processing of payments; 
  • Provides support in Grants Specific audits; 
  • Assists to coordinate with finance teams for funds requests to donors, keeping track on funds received and on outstanding disbursement for active contracts; 
  • Maintains accurate and effective filing systems for all documents and maintains a contracts, consultancies and service contracts database; 
  • Supports programmes staff on donor guidelines, policies and procedures and contractual obligations; 
  • Works with the fundraising team to prospect; develop a database of donor profiles; 
  • Provides proactive support to WWF Kenya fundraising; 
  • Provides back up for the Program Funding & Contracts Manager position.
The prospective candidate should possess:
  • Bachelor's Degree in social sciences, project management, international development or Business Administration or related field; 
  • 2 years proven experience working on issuing, administering and grants coordination, preferably with international donor-funded projects, UN agencies or NGOs on relevant programs; 
  • Knowledge and skills covering the project management cycle including stages and processes involved in grants initiations, grants management and monitoring and subsequently closure of the same. 
  • Organizational skills and ability to work independently and as a member of a team; 
  • Excellent computer skills especially MS Excel spread-sheets and records. Database management a plus; 
  • Ability to collate and analyse data
  • Excellent communications skills (oral and written), including editing and proofreading, with attention to detail; 
  • Knowledge of government/and donor financial regulations and procedures.
Interested candidates who meet the above requirements should email a cover letter and CV with ‘Grants Assistant’ on the subject line to the POD Manager, WWF-Kenya -

Kindly note that only shortlisted persons will be contacted.

WWF is an equal opportunity employer and committed to having a diverse workforce.

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