Food and Agriculture Organization of
the United Nations
Vacancy Announcement No: FAO/28/2015
Vacancy Announcement No: FAO/28/2015
Issued on: 7 August 2015
Position Title: Finance Officer
Grade Level: SC8
Contract type: Service Contract
Contract type: Service Contract
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 3 months
Eligible Candidates: Kenyan
nationals only
Anticipated start date: Immediately
General Description of Tasks and Objectives to be Achieved:Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Senior Administrative Officer, the Finance Officer provides administrative, financial and accounting support activities for the FAO Somalia Office.
General Description of Tasks and Objectives to be Achieved:Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Senior Administrative Officer, the Finance Officer provides administrative, financial and accounting support activities for the FAO Somalia Office.
With leeway for independent action,
the incumbent performs the following duties:
- Provide support to the FAO Somalia office in
the areas of administration, finance and budget control;
- Maintains all financial records and monitoring
systems of the office and accounts; supervises and/or maintains imprest
accounts; ensures that operational expenditures are in accordance with
approved budgets and that all committing documents are complete and
consistent; reports variations from budgets and Supervises the
administrative team;
- Issue financial and administrative
correspondence for the country office; ensure the maintain of a filing
administrative and accounting system; and provide Registry with master
files containing key documents;
- Assists with the preparation of recurring
reports on programme, project and office accounts; provides support in the
preparation of reports for budget planning, audits and other related
requests ; and liaises with local banks and financial institutions;
- Monitors the receipt of Government
contributions and ensures that all procurement and custom clearances for
programmes, projects and the office are properly requested and obtained;
- Ensure the complete and quality of data and
documentation, including in the FAO corporate and local systems (GRMS,
iMIS, FPMIS, DW etc.) for all disbursements and hard commitments;
- Act as the focal point on all Global Resource
Management System (GRMS) queries and staff access and responsibilities
allocation and also assist in granting access to other corporate systems
like iMIS.
- Prepare analytical reports on programme,
project and office accounts performances, as required; prepare special
reports for budget preparation, audits, and other reasons; and liaise with
local banks and financial institutions;
- Coordinate action concerning the closure of
accounts and arrange for timely and adequate reporting, including
identification of project financial and operational closure follow- up
requirements;
- Control all financial records and monitoring
systems of the office and monitor all accounts; supervise and/or maintain
imprest accounts; ensure that operational expenditures are in accordance
with approved budgets and that all committing documents are complete and
consistent; and report variations from budgets;
- Perform other related duties as required.
Minimum Requirements
Education: University degree in a field related to business or public administration or extensive work experience in relevant areas.
Work Experience: Minimum of three years of professional experience in the field of management, administration, accounting, budget or financial management, including supervisory experience and exposure to personnel management.
Languages:Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:
Education: University degree in a field related to business or public administration or extensive work experience in relevant areas.
Work Experience: Minimum of three years of professional experience in the field of management, administration, accounting, budget or financial management, including supervisory experience and exposure to personnel management.
Languages:Working knowledge (level C) of the FAO official language used for communication within the country and working knowledge of the local language is required.
IT Skills:
- Ability to effectively use standard office
software, such as MS Office (Windows, Word, Outlook, Excel, Exchange)
etc.
- Ability to use accounting software and other
information systems and databases to insert data, make enquiries,
retrieve/define ad hoc reports and analyses and edit results in
appropriate format.
Office Management Skills:
- Systematic, well-structured and efficient
approach to work assignments.
- Analytical ability, accuracy and
consistency.
- Exercise diligence and care in dealing with
records and expenditures.
Interpersonal Communications and
Teamwork Skills:
- The incumbent must possess a cooperative
spirit, flexibility and openness to work in an international
environment.
- Tact and courtesy.
- Ability to establish and maintain effective
working relationships with people of different national and cultural
background.
How to Apply:
Interested applicants are required to submit
Interested applicants are required to submit
(1) a covering letter,
(2) detailed Curriculum Vitae
and
(3) Personal Profile form (PPF) from
FAO iRecruitment.
To create the PPF, please follow the
instructions available at:http://www.fao.org/employment/irecruitment-access/en/
In order for your application to be
properly evaluated, please ensure that all sections of the on-line profile are
completed.
Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Finance Officer FAO 28 2015” in the subject heading.
Applications received after the closing date and applications without all the specified/ required documents will not be given consideration.
Please send your application to HR-Somalia@fao.org quoting the Position Title and Vacancy Announcement No. “Finance Officer FAO 28 2015” in the subject heading.
Applications received after the closing date and applications without all the specified/ required documents will not be given consideration.
Only short listed candidates will be
contacted.