The Independent Electoral and
Boundaries Commission (IEBC) seeks to recruit a dynamic, competent and
result-oriented individual to fill the following position:-
Constituency Office Clerk (Kuria West Constituency)
Grade 8
Job Code: IEBC/5/2015
Duties and Responsibilities
·
Oversee the general management of
constituency office in the absence of the CEC,
·
Completing voter registration control
sheets and control registers,
·
Keep up to date statistics on voter
registration exercise,
·
Updating regularly and maintaining
and updated register of electors and making sure it is always accurate,
·
Checking that all electoral materials
and equipment are in good working condition,
·
Assist the CEC in mapping of polling
stations/registration centres,
·
Assist in publicity of voter
registration of voters, elections, inspection of the register and any other
activity to be undertaken by the commission,
·
Quality control the work done by
registration and polling officer on voter registration,
·
Receive, distribute and maintain an
inventory of materials and equipment to registration centres in time,
·
Replacing lost and defaced voters
cards with duplicate cards,
·
Assist in preparation of work plans,
security plans, transport, and logistical plans,
·
Safeguarding registration data,
·
Assist in verifying the register of
electors,
·
Undertake any other duty assigned by
the commission.
Requirements for Appointment
·
Minimum of C- (minus) in KCSE or
division III in KCE,
·
Must be a resident of Kuria West
constituency.
·
Must be computer literate,
·
Two(2) years working experience in a
large organization,
·
Competent and confident in handling
office processes,
Warehouse Assistants (Central Rift Region, Kakamega Region and
Nyeri Region)
Grade 8
Job Code: IEBC/4/2015
Duties and Responsibilities
·
Supervise and provide guidance and
advice in areas pertaining to Supply Chain Management to officers working in
the region,
·
Assist in regional procurement,
preparation of procurement plans, market survey and research,
·
Issue/Dispose stores and equipment in
accordance to the laid down procurement regulations and procedures,
·
Ensure proper record keeping of all
stores/equipment in the warehouse and safe keeping of the same,
·
Prepare monthly and annual Supply
Chain Management reports/returns and forward to Headquarter through the REC.
Requirement for Appointment
For appointment to this grade, an
officer must have:-
·
Diploma in Supplies Management or
Procurement Management,
·
Two (2) years of relevant work
experience in a large organization,
·
Must be a resident of the Region
he/she is applying to be considered,
·
Be computer literate.
Regional ICT Officers (RICTO)
4 Posts
Grade 6
Job Code: IEBC/3/2015
1.
RICTO – Kakamega Region
2.
RICTO – Central Nyanza Region
3.
RICTO – Garissa Region
4.
RICTO – Nairobi Region
Duties and Responsibilities
·
To provide first line support on all
general and Commission-specific software and hardware issues in the regions,
·
To communicate information on
hardware and software issues to corporate ICT Services,
·
Solve regional ICT issues including
remote acess, emails and telephone,
·
To assist in the selection and
disposal of redundant ICT equipment,
·
Provide onsite technical support with
hardware and software issues where needed, including travelling to other
commission sites in their region of responsibility,
·
Provide ICT point of contact to all
users and third parties for all regional ICT matters, and escalate to ICT at
the Headquarters issues that cannot be resolved locally,
·
To ensure the maintenance of a
healthy, safe and secure working environment through ensuring compliance with
health and safety requirements in relation to ICT,
·
Implement information security at the
regional level as directed by the ICT directorate.
Qualifications and Experience
·
Degree in Computer Science, ICT or
equivalent,
·
Full certification in Networks (e.g.
CCNA, CCNP) or Microsoft Certification (e.g. Microsoft Certified Professional)
required,
·
Basic hardware troubleshooting and
maintenance strongly preferred,
·
Three (3) years of relevant industry
experience in a busy organization,
·
A team player, service oriented,
eager to learn and pro-active, willing to develop initiatives and work under
demanding environments,
·
Must be a resident of the Region
he/she is applying to be considered.
Constituency Elections Coordinator
13 Positions
Grade 5
Job Code: IEBC/2/2015
1.
Manyatta town Constituency
2.
Galole Constituency
3.
Kitui East Constituency
4.
Nyakach Constituency
5.
North Horr Constituency
6.
Laikipia East Constituency
7.
Isiolo South Constituency
8.
Dadaab Constituency
9.
Emgwen Constituency
10.
Mandera South Constituency
11.
Ganze Constituency
12.
Kiharu Constituency
13.
Kajiado East Constituency
Duties and Responsibilities
·
Provide management support, develop
and oversee the implementation of strategies, policies, plans and budgets at
the constituency level while ensuring the alignment of these to the regional
and overall Commission strategies,
·
Ensure that election operation activities
at the constituency level comply with internal controls and budget
restrictions,
·
Ensure provision of administrative
support services at the constituency level including distribution of election
materials, transport management, implementation of security policies and
protocols and ensuring the safe custody of the Commission’s assets,
·
Be responsible for sound financial
management and prudent use of all Commission funds at constituency level in
line with commission’s financial policies,
·
Liaise with the Regional Election
Coordinator to implement training programmes for registration and election
officials at the constituency level,
·
Identify, inspect suitable polling,
nominations and tallying centers.
·
Liaise with regional administrative
and security officials at the constituency level to ensure safety of Commission
Assets including warehouses,
·
Undertake the verification,
compilation and revision of Constituency voter’s register as required by law
from time to time,
·
Liaise with political parties with
respect to elections and related activities,
·
Develop accountability measures,
monitor the performance indicators at the constituency levels and ensure the
timely preparation of periodic reports,
·
Be the Returning Officer during
elections and during voter registration the Voter Registration Officer.
Qualifications and Experience
·
Minimum undergraduate degree from a
recognized university,
·
A minimum of Six (6) years working
experience in management in a large organization,
·
Proven experience in results-based
management, monitoring and evaluation or managing election process is an added
advantage,
·
Must be computer literate and
should possess good negotiation, planning and coordination skills,
·
Additional training, professional
qualifications and experience of fieldwork will be an advantage,
·
Must be a resident of the
Constituency he/she is applying to be considered,
·
Must be computer literate.
Director Audit, Risk and Compliance
Grade 3
Job CodeIEBC/1/2015
This role is responsible for advising
the Commission on key risk areas and their implications on the activities of
the Commission and ensuring that the Commission complies with regulatory and
operational requirements.
A key part of this role is ensuring
the development and implementation of an institutional framework to deliver on
Commission’s mandate.
Duties and Responsibilities
·
Develop and ensure implementation of
the audit, risk and compliance strategies in line with the Commission’s strategy.
·
Develop accountability structures,
supervise periodic reporting and projects and monitor the performance
indicators for the risk and audit departments,
·
Oversee the development and
implementation of effective policies, procedures, systems and processes for
risk management and audit departments,
·
Develop risk based audit plans to
cover all Commission activities and to ensure it meets Commission expectations,
·
Coordinate the execution of periodic
independent risk based audits in respect of all operations, systems and
financial records and present the audit reports to the relevant Commission
committee,
·
Oversee the design and execution of
ad hoc or investigative audits on specific areas or programmes as advised by
the Commission and provide independent reports to the relevant Commission
committee,
·
Follow up audit and investigation
recommendations to ensure implementation of agreed corrective action,
·
Oversee the development and
implementation of risk management and compliance work plans,
·
Lead the identification of key risk
areas, review risk analysis reports and advise the Commission on potential risk
areas that require remediation,
·
Ensure the directorate is adequately
resourced by professional and competent personnel.
Requirements for Appointment
·
Minimum of an Undergraduate degree in
Social Sciences, Law, Business Administration /Management, Accounting/Finance
or any other relevant area. A relevant Masters degree would be an added
advantage,
·
Must possess CPA(K), CIA and CISA
professional qualifications and in good standing,
·
Minimum ten years managerial
experience, five of which are at senior management level in audit or enterprise
risk management. A demonstrated track record in the provision of risk
management and compliance services. A good understanding of the electoral
process is an added advantage,
·
Leadership and people management
skills,
·
Strategy development and execution,
·
Planning and coordination skills,
·
Problem solving and analytical
skills,
·
Excellent presentation, oral and
written communication skills,
·
Ability to make critical and timely
decisions in a highly sensitive environment.
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and get the following clearances:
1.
Ethics and Anti-Corruption Commission
(EACC).
2.
Criminal Investigation Department
(CID).
3.
Kenya Revenue Authority (KRA).
4.
Director of Public Prosecutions
(DPP).
5.
Chief Executive Officer, Higher
Education Loans Board.
6.
Professional bodies (where
applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
7.
Credit Reference Bureau Africa Ltd or
Metropol Credit Reference Bureau.
Security Clearance
All shortlisted applicants may be
subjected by the Commission to a security clearance by National Intelligence
Service (NIS).
Application Submissions
Interested candidates are requested
to submit their duly completed application together with up-to-date curriculum
vitae, copies of certificates and testimonials, email and telephone contacts of
three (3) referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job code
and title on the top left corner of the envelope.
Those applying for constituency or
Regional positions must also indicate the Region or Constituency on the top
left corner of the envelope.
Applications and supporting documents shall be:
i. Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
ii. Send via Post Office to
Independent Electoral Boundaries
Commission (IEBC),
P O Box 45371-00100,
Nairobi, Kenya.
Applications must reach IEBC by 15th May 2015.