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HR & Administration Assistant Job in Kenya

Job Title: HR & Administration Assistant
 
Reference: HR& AA_2014  

Recruiter: Altima Africa Ltd       
 
Contract: Temporary (3 months Contract)       
         
Profile Introduction: Altima Africa is a strategy implementation firm that seamlessly integrates its consulting, training and recruitment services to effectively support the implementation of organizational strategies focusing on medium sized enterprises and public sector organizations in the region. 

This is in line with our mission, to provide innovative solutions that create and strengthen our clients’ competitiveness. 

Our solutions are delivered in the context of our values: creativity, innovation, collaboration and agility. Our focus is on the delivery of complex, end-to-end business transformation engagements encompassing: Strategy facilitation and implementation, Change management, Performance management, Business process re-engineering and Recruitment solutions.

It seeks to fill the position of HR & Administration Assistant

Minimum Requirements
  • University Degree in Business Administration, Secretarial Studies and or HR, or related field.
  • Higher Diploma in Human Resource Management/ Business Administration
  • Minimum 2 years experience in Front Office/Customer Care/ HR Administration Assistant role
Job Specification

A. Perform Receptionist duties
  • Attend to all incoming telephone calls and faxes.
  • Assist staff in making telephone calls and sending out faxes.
  • Receive and direct all visitors.
  • Assist in receiving all correspondence; sign for and record all parcels, letters and applications delivered at the office and deliver to the particular department/ individual.
  • Maintain the receptionist area in good condition reflective of Altima Africa’s corporate identity.
  • Record messages for staff while they are away and submit these to them when they get back. 
  • Ensure that cheque and cash payments are dispatched in a timely manner.
B. Assist with office management and maintenance
  • Assist in maintaining all office physical equipment and ensure that the office is always in top functional condition and attractive in appearance.
  • Ensure that all communication processes are functioning effectively such as telephone, faxes, scanners, printers and internet connectivity.
  • Maintain an updated contacts data-base.
C. Assist in providing administrative support to office operations & Recruitment department
  • Update the job book on positions and short-listed candidates.
  • Contact candidates for interviews.
  • CV Database Management
  • CV Archiving.
  • Conduct Background & Reference Checks.
  • Coordinate database registration candidates’ interviews.
  • Assist in the coordination of all recruitment assignments.
  • Maintaining records & files for all Letter of Assignment (LOA) and Contracts.
  • Any other roles called upon to undertake as and when necessary
Competencies
  • Be Creative and demonstrate innovative.
  • Able to work effectively in a highly collaborative team approach.
  • Customer service; ensure customer satisfaction through the provision of professional, efficient and effective assistance.
  • Strong organizational and coordination skills.
  • Ability to multi task within a fast paced environment with equally pressing deadlines.
  • Ability to “join the dots” and think on your feet.
  • Team player with excellent interpersonal skills.
  • Tact and diplomacy.
How to Apply

If you are qualified and up to the challenge send an email to careers@altimaafrica.com by 5pm, 12th February 2015
 

Please note that only qualified candidates will be contacted.

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