Front Office Administrative Assistant Job in Kenya

ICAP of Columbia University is working in partnership with the Ministry of Health, Kenya to strengthen HIV Care and Treatment services at County, Sub County and Level 1 health facilities. 

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). 

Applications are invited for the following position:
Position: Administrative Assistant - Front Office
Location: Kisumu
Overall Function: Reporting to the Office Administrator, the Administrative Assistant- Front Office will be the entry point of ICAP in Kisumu office responsible for coordinating all in-coming and out-going communication/records with key attention to both internal and external customers.

Key Responsibilities
  • Deal with all in-coming and outgoing telephone calls and mails and ensure the same are delivered to respective employees
  • Work in collaboration with the Staff members to develop a database for ICAP Kenya project clients in Nyanza
  • Market the culture of ICAP Kenya to the public by communicating well about ICAP Kenya; the business objectives, vision, Mission and Core Values.
  • Assist in the provision of secretarial services& transfer of telephone calls
  • Order and log courier and taxi services & handling hotel bookings
  • Help the Office Administrator to coordinate with all staff to ensure timely submission of monthly reports & Time Sheets
  • Diploma in Business Administration/Human Resources Management/ Public Relations/ Marketing
  • Basic degree in relevant field will be an added advantage
  • Proficiency in MS Office is mandatory
  • Effective communication skills both oral & written
  • Good inter-personal & team playing skills are key.
All applications including a current CV, telephone number and 3 professional referees (preferably current/previous supervisors with their Telephone numbers and Email addresses) should be sent to the HR and Administration Manager, ICAP on or before 4th March 2015.
Only shortlisted candidates will be contacted.

ICAP is an equal opportunity employer