Check your search results here

Logistics, Administration and Finance Assistant Job in Nairobi Kenya (KShs 73K)

Job Title: Logistics, Administration and Finance Assistant

Salary Scale: Grade D

Salary: 73,668/= (Plus Medical Insurance)

Terms of Employment: Full time defined term (until September the 30th) with possible extension option;

Supervisor: Hierarchically accountable to the Resources Manager, liaises with the Transport and Custom Officer, Procurement Officer and HR / Finance Officer.

Location: Nairobi

Purpose: To support the administration side of Finance, Supply, Transport, and Warehouse as per operational needs.

General Objectives of the Position

A. Finance and Administration
  • VAT tracking: in close cooperation with transport/customs and finance departments, follows up VAT returns, exemptions and refunds;
  • VAT tracking: maintains an up-to-date VAT refund overview and reports to transport/custom and finance departments;
  • Administration: photocopies bookkeeping, scans documents, files documents;
  • Supports the Finance Unit with data entry (bookkeeping), cheques tracking, payments preparation when needed ;

B. Customs and transport
  • Export goods process: returns export doc to supplier(s)/ clearing and forwarding agent;
  • Logistics database management: enters data into logistics database - log7;
  • Logistics database management: closes export doc in log7;
  • Transport administration: takes copies weekly and at every end of the month;
  • Transport administration: organizes documents into folders;
  • Transport administration: files documents in the designated files;
  • Supports the Transport and Customs Unit by assisting in preparation of export documents and transport file (TF); tracing transport related documents; following up endorsed doc with relevant parties involved;

C. Procurement
  • Logistics database management: enters data into Logistics Database – Log7;
  • Procurement administration: files documents and properly maintains the procurement archives;
  • Liaises with clients and suppliers to expedite orders;
  • Service Level Agreements (SLA) and Suppliers’ prequalification: follows up the prequalification process, arrange meetings, keeps the Suppliers archives in tidy order;

D. Warehouse
  • Operations: supervises in/offsite loading/offloading upon request;
  • Operations: assists with creating packing lists and other documents as required;
  • Logistics database management: supports Warehouse Control Officer receiving goods (physical and in Logistics Database – Log7) and preparing cargos (picking, packing, dispatching, etc.);
  • Supports Warehouse operations when needed;

E. Other
  • performs any other task if required to do so.

Required Skills:
  • Ability to organize and prioritise workload independently, using initiative when appropriate;
  • Highly Accurate;
  • Managerial Skills;
  • Able to work with and implement Standard Operating Procedures and Organization specific standards;
  • Excellent computer literacy: excel, access, word. ERP systems knowledge is a plus
  • Good command of English and Swahili, both written and spoke
  • Pleasant and polite attitude at all times; ability to reflect the professional standards of MSF-OCA
  • Ability to work with minimal supervision as part of multi-cultural and multidisciplinary team
  • Interest in and commitment to MSF’s activities, ability to represent MSF to others

Qualifications
  • Diploma, Advanced / Diploma in Finance, Supply, Logistics or related fields;
  • Minimum 2 years of relevant working experience;
  • Willingness to work extra hours even on weekends according to needs raising from operations.

How to Apply


DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here