Position:
Personal Assistants
Industry: Manufacturing /
Consulting
Location: Nairobi
Our clients seek to recruit Personal Assistants to assist the
Management to make the best use of their time through excellent secretarial and
administrative skills.
We
are particularly looking for mature candidates with outstanding
skills to run a busy office.
Key Tasks and Responsibilities
Key Tasks and Responsibilities
- Arranging
travelling, accommodation and occasionally travelling with the
director to take notes at meetings or to provide general assistance during
presentations
- Answer
telephones and direct calls efficiently or take accurate messages where
appropriate
- Organizing and
maintaining director’s diaries and making appointments
- Dealing with
incoming emails, faxes, posting and often corresponding on behalf of the
director
- Meeting and
greeting visitors at all levels of seniority
- Preparing
reports, presentations, memorandums, proposals/tenders and correspondence
- Supporting
external and Internal communication activities within the allocated
parameters of responsibility
- Organizing,
attending meetings and ensuring the manager is well prepared for meetings
- Monitoring
existing documents to ensure they remain thorough, accurate and up-to-date
- Reconciling
expenses and general administrative duties
- Any other duty
assigned by the superiors
Skills
and Qualifications
- Degree/Diploma
in Secretarial Studies or any other related field
- A minimum of 3
years of experience in similar role is MUST
- Outstanding
Administrative skills
- Excellent verbal
and written communication skills.
- Organizational
and time-management skills with ability to be calm under pressure
To
apply, send your CV only to jobs@flexi-personnel.com before Tuesday 23rd July
2013.
Clearly
indicate the position applied for and the minimum salary expectation on the
subject line.