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Administrative Assistant Job in Kenya (5 Months)

African Economic Research Consortium
 
Position Announcement

The African Economic Research Consortium (AERC) is a not-for-profit Pan-African institution, dedicated for the last 20 years to enabling the advancement of economic policy research and training in Africa. 

The Consortium’s mandate and strategic intent is built on the basis that sustained development in sub-Saharan Africa requires well-trained, locally based professional economists. 

AERC agitates the provision of capacity building in economic policy in Francophone and Anglophone African countries through provision of support in the areas of policy research and training.

AERC is seeking to recruit a suitable individual to fill the following temporary position.  

The position will assist the Training Department in the Joint Facility of Electives (JFE), a facility that runs for 4 months from June to November.  

The JFE caters for the electives component of graduate training at Masters and PhD level for students from various participating universities in Sub-Saharan Africa (SSA). 

To overcome the inability of most SSA universities to mount a reasonable choice of elective courses, resources are pooled by teaching of electives in a joint facility known as the JFE, which is usually held every year in Nairobi, Kenya.

This year, the JFE will be held at the Kenya School of Monetary Studies (KSMS) from June 24 to November 2, 2013. 

About 65 Masters and 18 PhD students are expected to attend the JFE. 

The students will be taught by a combined team of about 30 visiting professors/lecturers recruited internationally from within and outside Africa.

Administrative Assistant 

(Temporary Position for 5 Months)
 
The Administrative Assistant assists with the day to day management of the JFE.
 
Key Tasks and Responsibilities
  • Assisting in the setting up and closure of the JFE.
  • Providing administrative and secretarial support to the JFE Administrator and the JFE programme in general.
  • Updating and maintenance of the JFE records.
  • Issuance of stationery to JFE participants and maintenance of an updated inventory of office supplies and stationery.
  • Assisting in preparation of documentation and/or reports for the programmes.
  • Assisting lecturers in preparation of documents as requested and facilitating their printing.
  • Assisting with preparation of payment vouchers for JFE participants.
  • Assisting with the follow up of airline reservations, tickets and airport transfers for JFE participants.
  • Assisting with data entry and analysis of the students course and lecturer evaluations.
  • Assisting in invigilating of examinations.
  • Any other tasks that may be assigned.
Requirements
  • Diploma in Business Administration or equivalent, a Degree would be an added advantage
  • 2-3 years in an administrative function;
  • Proficiency in Computer Applications – MS Office
  • Good Communication, analytical, problem solving and Interpersonal skills
  • Ability to interact and work in a multi cultural environment
  • Good team player
  • Ability to work under pressure and meet strict deadlines.
  • Willingness and readiness to be a resident of the JFE campus
Interested candidates should submit their application with a detailed CV, including email and telephone contacts. 


To be considered your application must be received by 30 May, 2013 addressed to:

The Manager, Human Resources and Administration
African Economic Research Consortium (AERC)
Email: recruitment@aercafrica.org

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