Position: Project Manager
Platform: Pact – KCSSP SAFE Coast Project
Supervised By:KCSSP Deputy Chief of
Party
Supervises: The Project Manager will supervise, the MERL/Project Officer,
Logistics/procurement and Admin Officer
Location: Mombasa with frequent and Extended travel within the coastal
region
Work Schedule: Fulltime: Pact (Kenya country office)
regular work hours
Benefits: In accordance with country office policies
Job Purpose
Reporting to the KCSSP
Deputy Chief of Party, the Project Manager shall be responsible for the
implementation and administration of the SAFE Coast project at the coast of
Kenya.
The jobholder will
lead in the preparation of work plans, budgets and technical reports as well as
collaboration in the monitoring and evaluation of the program in addition to
directly overseeing all on-the-ground implementation activities.
In addition the
project manager shall oversees the day to day management of the project, its
staff, as well as be responsible in ensuring that property related to the
project is handled with utmost caution as per the Pact
guidelines.
guidelines.
He/She will be Pact’s
local representative working with communities, the 10 CSO partners, Peace Committees
and local government agencies local administration and any other stakeholders
that are part of or involved with the SAFE project.
This is a Mombasa
based position with frequent and extended travel within the coastal region.
Description of Duties
Project Management
- Provide
leadership, coordination, and management of the Project Implementation
Plan
- Ensure
implantation in line with budget and project document
- Provide
monthly financial forecasts and review expenditure and reports for both
direct costs and partners
- Review
grant implementation as per calendar to ensure implementation is as per
schedule
- Manages
and supervises the work of the Project team, and logistics and procurement
officer and driver working on this project.
- Ensure
donor regulations are respected and all donor and Pact policies and
procedures are respected.
Project Coordination
- Liaise
on a regular basis with the KCSSP team to ensure the coordination of Safe
Coast activities within the larger project.
- Liaises
with the rest of the KCSSP and Pact projects in building synergy and
sharing of lessons learned.
- Ensure
regular coordination and communication with partners.
- Ensure
partners are coordinating amongst themselves and sharing lessons
- Liaison,
Communication and representation
- Coordinates
all external meetings related to the project
- Represents
Pact at meetings within the area of operation, the wider network and
beyond as directed
- Support
in improving networking contacts with external parties through meetings
and disseminating timely information
- Strengthen
partners’ relations based on respect among equals and geared towards
empowering the community.
- Develops
and oversees communication and strategies to reach multiple stakeholder
groups as per the media component of the project
Monitoring and evaluation
- Preparation
of monthly, quarterly, annual reports and reports required
- Oversee
the monitoring of the story telling component of the monitoring
- Ensure
timely reporting on key issues and trends at the coast as they arise this
will include notes from meetings, updates on trends in political situation
- Ensure
partners and colleagues are collecting stories and photos of activities to
better communicate Interaction with Key Pact and ACT! staff
The Project coordinator will be managed Deputy Chief of
Party.
He/she will interact
on a day to day basis and work very closely with:
- Program
Manager, Peace building and Conflict Management.
- The
KCSSP Chief of Party and Deputy Chief of Party
- The
Pact Senior Program Officer
- The
Pact Program Officer
- Communications
Officer
- The
Grants Managers
He /she will also work with all KCSSP peace building program
officers including the Democracy and Governance and Monitoring Evaluation
Results and Learning teams
Skills and
Qualifications
The minimum
requirements:
- A
degree in Social Sciences. A Master’s degree in related field an added
advantage
- Post
graduate diploma in Project Management an added advantage
- 8-10
years experience in planning and or management of program areas, program
management in an NGO– experience in Peace building and Governance setting
an added advantage
- Experience
managing a USAID funded project/ program
- Experience
in community based resource management, peace building and governance
- Excellent
communication skills both in English and Swahili
- Ability
to work independently and as a member of a team to coordinate and lead the
efforts of other professionals too effectively meet program needs.
- Ability
to work effectively with governmental and non-governmental organizations
and local communities in carrying out Program objectives
- Knowledge
and experience in the implementation of peace and development projects in
the coastal region
- Fluency
in English
- Proficiency
French and/or Kiswahili preferred
Deadline for submission is Wednesday 6th June 2012.
Work experience within
the coastal region will be an added advantage.
When submitting please
indicate clearly in the subject field the position you are interested in.
Due to the urgency of
filling up this position, applications for this position shall be reviewed as
they
come in.
come in.
How to apply
Interested applicants should submit an application to kenyahr@pactworld.org. Work experience within the Coastal region will be an added advantage. The deadline of submission: 6th June 2012 mid-night.
Disclaimer: This job description summarizes the
responsibilities assigned to the position; however it does not contain an all-inclusive list
of responsibilities. Periodically, employee(s) will be required to follow any other job-related
instructions and to perform any other job-related duties requested by their supervisor and/or Pact, Inc. Kenya.
This document does not create an employment contract, implied or otherwise. Employment at Pact, Inc.
Kenya is a voluntary “at will” relationship. This job description may change from time to time.