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Personal Assistant (PA) to the Chief Executive Officer (CEO) Job in Kenya

A highly successful organization that has operated in the Kenya ICT sector seeks the services of a highly motivated and energetic individual to fill the position of a Personal Assistant (PA) to the CEO in the organization.

Responsibilities:
  • Keeping the CEOs diary and minding of the day-to-day events and helping run the office in the absence of the CEO.
  • Monitoring of deadlines, management of day to day workload and settling of priorities to ensure personal and corporate deadlines are met.
  • Attending to the daily office routine and drafting out letters and other correspondences e.g. replying to routine memos, letters, customer queries etc.

  • Attending to the Corporate and CEO’s visitors and booking all appointments as necessary
  • Organizing for the board meetings, venues, working on the board packs and coordinating all the necessary logistics.
  • Arranging for the CEO’s and the Management Team’s travel, accommodation and conferences
  • Coordinating Management team daily schedules, leave, activities and events
  • Coordinate incoming calls, general e-mails and correspondences and to ensure both are dealt with on a timely basis.
  • To present a professional image when acting on behalf of the Company to clients, subscribers and other organizations.
  • Managing Petty Cash as may be required.
  • To introduce and maintain appropriate systems to ensure good office administration.
  • Keeping confidential matters confidential
Qualifications:
  • Bachelors’ Degree (Arts, Social Sciences, Communications, Secretarial/Admin) or similar qualifications.
  • Good level of competence in all computer packages; MS Word, Power-point, Excel and other packages.
  • 5 years experience as a PA to a CEO or a similar senior management position.
Personal Skills and Attributes:
  • Experience in a secretarial role will be an added advantage
  • Good command of English and Kiswahili languages
  • Well developed organizational and analytical skills
  • Work well both as an individual and as part of a team
  • Self motivated and able to work on own initiative
  • Ability to prioritize and manage workload
  • A flexible and imaginative approach to problem solving
  • Ability to manage multiple tasks and to work under pressure
  • Ability to maintain confidentiality of all matters pertaining to the office
  • Leadership skills with high self awareness
Applicants should submit their CV to email address: mcarecruitment@gmail.com
marked with the job titles on the subject line.

Closing date: 10th June 2011


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