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IOM Mixed Migration Intern Career Opportunity

Vacancy No: IOM/014/11
Functional Title: Intern – Mixed Migration Intern
Grade: Intern – remunerated
Duty Station: Nairobi (Kenya)
Duration of Assignment: 3 to 6 months
Background
IOM Nairobi, Mission with Regional Functions (MRF) is based in Nairobi, and covers Kenya, Tanzania, Uganda, Ethiopia, Rwanda, Burundi, Eritrea, Djibouti, and Somalia.
General functions:
Under the overall supervision of the Mixed Migration Programme Officer and under direct supervision of the Program Support Assistant the incumbent is responsible for performing routine administration duties including general project, procurement and logistic support for Nairobi and field based offices.
All these activities will serve to support the effective field implementation of the Mixed Migration Programme.
In particular, he/she will perform the following duties.
Job Description
·         Assists in maintaining project administration systems as established by the Project Officer, including filing and general administration
·         Supports field-based staff with admin/finance/logistical follow-up as necessary.
·         Arranges departmental meetings, taking minutes in meetings and provide relevant documentation for the meetings.
·         Prepare Travel Authorizations (TA) and request for security clearance for the MM Staff and external consultants as required.
·         Follow up and/or prepares Payment Requests and Purchase requisition forms (PRFs) for authorization and coordinate/follow up with COS and finance for payments.
·         Ensures and maintain Log Book for timely dispatch of Payment Requests and Purchase requisition forms (PRFs) as directed;
·         Requests for project materials and equipment and follow up with the procurement office for delivery and ensure dispatch as required.
·         Assists and supports on logistics and administrative planning of meetings and trainings in Nairobi and field level as necessary where applicable.
·         Assists in the preparation of monthly reports financial and narrative
·         Supports the project implementation according to the needs.
·         Perform any other related task as may be assigned.
Personal Development
The incumbent will acquire information about IOM and basic knowledge in the area of Mixed Migration and will gain in-site experience in working in an international multi-cultural environment, with an intergovernmental organization.
Required Qualifications
·         University degree or Diploma in Social sciences or an equivalent
·         Good knowledge of Microsoft office and internet applications
Required Skills and Competencies
·         Personal commitment, efficiency and results-driven.
·         Sound organizational skills with strict attention to detail.
·         Excellent communication skills.
·         Strong interpersonal skills and ability to work as part of a diverse team.
·         Flexible and able to adapt quickly to new, different environments.
·         Objective and analytical.
·         Capable of working under pressure.
·         Fluency in English, Knowledge of French and/or Arabic or Somali is an advantage
Mode of Application:
Submit Cover Letter and CV including daytime telephone and email address to:
International Organization for Migration (IOM),
Human Resources Department,
P. O Box 55040-00200 Nairobi
or send by email to hrnairobi@iom.int
Closing Date: 06 March 2011

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