Responsibilities
Independently provides full range of
programme/project management, data/database management and implementation
assistance at all phases of the programme cycle and GEF Biodiversity and Land
Degradation Unit.
Researches, tracks project implementation, compiles,
analyses, summarizes, and presents basic information/data on wide range of
programmes/projects and related topics, highlighting noteworthy issues/trends
for consideration by appropriate parties.
Tracks Task Managers Global Environment Facility
(GEF) Central and West Africa regions projects and other related Unit
initiatives that affect programme/project content and oversees the preparation
of the relevant database(s) to ensure the incorporation of programmatic and
other changes to the GEF Portfolio on Biodiversity and Land Degradation.
Reviews, appraises and revises, as necessary, all
submissions for substantive programmes/projects, ensuring compliance with
guidelines and programme/project objectives; identifies problems/issues, seek
clarification from UN Environment Task Manager and Unit Chief, assess replies,
and prepares a summary for the manager with suggestions for further action.
Works with funding agencies through the Portfolio Manager in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions. Drafts budget in collaboration with the Finance team and forecast based on submissions; prepares monitoring checklists/tracking tools, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
Monitors in collaboration with the Finance team
budgetary commitments, including verification of charges and obligation
documents in UMOJA and ANUBIS for all financial transactions; supports
periodic budget revisions and ensures appropriate resource allocations;
reconciles accounts with amended budget; evaluates trends of financial
implementation and makes necessary recommendations to the task manager.
Prepares database report summaries on
programme/project-related activities; drafts inputs for a wide range of
documents/reports, briefings/debriefings, correspondence, etc.
Serves as focal point for West and Central Africa
portfolios database coordination, monitoring and expedition of implementation
activities across the GEF Biodiversity and Land Degradation Portfolio and
participates in programme/project evaluation; monitor implementation at all
stages to ensure work is proceeding according to established plans, including
analysing implementation difficulties and initiating remedial action; liaises
with diverse organizational units to initiate requests; prepares standard terms
of reference against programme/project objectives, obtains necessary
clearances, processes and follows-up on administrative actions and resolves
issues related to project implementation, e.g. organization of and
participation in training/study tours, authorization of payments, disbursement
of funds, procurement of equipment and services, etc.
Arranges for formal closures of projects, final
budget revision, transfer of equipment, clearance, publication and distribution
of final report.
Provides secretariat services to committees, ad hoc
tasks forces, etc.; drafts and circulates agenda notes to members/participants;
assembles background documentation; drafts minutes of the meeting; monitors
follow-up actions, etc.
May undertake mission/field work in support of above
activities, e.g. Training on database use and management of websites, specific
administrative, operational/control tasks for programme/project activities.
Establishes internal databases; sets up, files,
stores and manages data and information relevant to the scope of
programme/project activities.
Supervises office support staff, including project
financial transactions, distribution and review of work assignments, training,
and inputs to performance evaluation.
Assists with the collection and analysis of data as
well as preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information
material such as web pages or brochures.
Performs other duties as assigned.
Competencies
PROFESSIONALISM: Knowledge of internal policies, processes and
procedures generally and in particular, those related to programme/project
administration, data and database management, implementation and evaluation,
technical cooperation, programming and budgeting. Understanding of the
functions and organization of the GEF unit and of the organizational structure
and respective roles of related units.
Ability to perform analysis, modeling and
interpretation of data in support of decision-making.
Ability to identify, independently assess, formulate
recommendations and/or resolve a wide range of issues/problems, undertake
research and gather information from standard sources and to work well with
figures including ability to analyze and understand financial data. Ability to
design information data bases from multiple sources into an integrated
programme evaluation system.
Ability to direct, supervise and train office support
staff and external partners.
Demonstrated ability to apply judgment in the context
of assignments given and discretion, resourcefulness and ability to deal
proactively and tactfully with offices throughout the organization. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women and
men in all aspects of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with
agreed strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology;
understands applicability and limitation of technology to the work of the
office; actively seeks to apply technology to appropriate tasks; shows
willingness to learn new technology.
Education
High school diploma or equivalent.
Job – Specific Qualification
Additional training and certification in project and
Programme management is required
Work Experience
A minimum of 10 years of experience in programme
management/ project administration, technical cooperation or related area is
required.
The minimum years of relevant experience is reduced
to eight (8) years for candidates who possess a first-level university degree
or higher.
Experience in Database Management is desirable.
Experience with Global funds such as the Global
Environment Facility (GEF) is desirable
Experience working with an enterprise resource
planning (ERP) system is desirable
One (1) or more years of experience in data analytics
or related area is desirable.
How To Apply
