Job Summary:
The Head Teacher’s Secretary plays a pivotal role in
ensuring the efficient operation of administrative tasks within our school
environment. This position requires impeccable organizational skills,
professionalism, and attention to detail to support the Head Teacher and
maintain the smooth functioning of the school office.
Key Responsibilities:
Record and distribute minutes during staff meetings,
briefings, or other meetings as requested by the Head Teacher.
Greet and assist parents, students, visitors, and
staff members in a professional and courteous manner.
Manage incoming calls and promptly transfer them to
the appropriate individuals.
Provide accurate information regarding school
admission procedures and assist in the printing of admission prospectuses.
Facilitate the registration process for new students by liaising with the relevant Senior Leadership Team member.
Efficiently manage the Head Teacher’s calendar,
scheduling appointments and meetings as required.
Generate student transcripts and official documents
accurately and in a timely manner.
Prepare educational records for students, including
leaving certificates, ensuring compliance with regulations and school policies.
Address administrative issues directed by the Head
Teacher, Deputy Head Teacher, and teachers promptly and effectively.
Oversee the organization and presentation of the
front office, including maintaining electronic records, filing systems, and
ensuring the reception area is tidy and welcoming.
Key Performance Indicators (KPIs):
Timeliness and accuracy in recording and
distributing meeting minutes.
Professionalism and effectiveness in handling
inquiries and assisting visitors.
Efficiency in managing calls and transferring them to
the appropriate parties.
Adherence to deadlines and accuracy in generating
student transcripts and official documents.
Effectiveness in managing the Head Teacher’s calendar
and scheduling appointments.
Responsiveness and effectiveness in addressing
administrative issues and tasks.
Accuracy in maintaining student records and files.
Efficiency in overseeing the front office and
maintaining a tidy reception area.
Experience:
Minimum of 2-3 years of relevant administrative
experience in an educational setting, preferably in an international school
environment.
Educational and Professional Qualification:
Diploma in Secretarial Studies, Business
Administration, Education, or a related field.
Certification in Office Management or Administration
is desirable.
Proficiency in relevant software applications such as
Microsoft Office Suite and school management systems (e.g., ISAMS).
How To Apply
If you possess the required qualifications and are
passionate about contributing to a vibrant educational community, we invite you
to apply by submitting your resume indicating three(3) referees and a cover
letter outlining your suitability for the role to hr.bge@braeburn.ac.ke by 15th
June 2024 by 4.00pm.
Only shortlisted candidates will be contacted. We
look forward to welcoming you to our team!