Job Title: Human Resource Officer
Hiring Organization: Kakenya’s Dream
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit
Job Type: Full Time
Salary: KES
Date Posted: 06/04/2024
Kakenya’s
Dream seeks to recruit a Human Resource Officer. Reporting to the Finance and
Administration Manager, the Human Resource Officer will lead the HR function.
The role is to provide effective human resource management at KD. It builds and
maintains a highly skilled, competent, committed, productive and motivated
workforce that subscribe to KD’s vision, mission, values and culture. It
ensures compliance to labour laws and promotes adoption of progressive and
proactive human resource practices.
The position is based in Nairobi, however, the HR Officer will be expected to
make occasional travel/visits (approximately every other month for one week at
a time) to the field office located in Isampin, Transmara West Sub County,
Narok County for work purposes.
Roles and responsibilities:
Human
Resource Strategies and Management
Lead all
aspects of human resource management and ensure HR components are incorporated
into the organization’s strategies and management processes.
Collaborate
with senior management and line managers to develop HR strategies aligned with
the organization’s goals and objectives; including workforce planning, talent
management, career progression, succession planning, motivation, and staff
wellness among others.
Identify
and mitigate Human Resource risks and liabilities, such as legal issues,
conflicts of interest, and unethical behavior among others to protect the
organization’s exposure to litigation, reputation, and integrity.
Keep
track of new and progressive human resource and administration management
trends in Kenya and globally, and advise management accordingly.
Labour
Laws and Policies
Facilitate
development, periodic review, and update of human resources policies and
procedures; to ensure they are aligned to labour laws, regulations, best
practices, and internal structures and systems.
Ensure
compliance with labour laws and regulations and internal human resource
policies, procedures, structures and systems.
Custodian
of the organization’s Human Resource policies and procedures; including
enforcement of code of conduct and values.
Manage
Staff Recruitment and Placement
Lead in
workforce planning; ensure KD has a responsive organization structure,
maintains adequate staffing, and all positions have job descriptions.
Coordinate
recruitment process; management of sourcing/advertisements, receiving
applications, shortlisting, interview and selection of candidates.
Ensure
timely execution of staff contracts; initial contracting, confirmation to a
position, renewal of contracts, and variation of contracts among others
Manage
on-boarding of staff; includes placement, documentation and paperwork,
orientation/induction, settling and probation processes for new employees and
promoted staff.
Maintain
an updated and relevant database for potential candidates to be considered for
recruitment for easy access and retrieval whenever positions fall vacant.
Compensation
and Reward system
Advice
management on salary and benefits structure and make recommendations on how to
attract, motivate and retain highly skilled and competent staff.
Manage
the administration of staff salaries and benefits structure and schemes;
payroll administration, allowances, benefits, leave management, life insurance,
medical schemes, pension, bonuses, and incentives among others.
Communicate
payroll changes and liaise with the finance department on issuance of pay
statements/slips.
Ensure
compliance to HR related statutory deductions, remittance and timely filing
with relevant government agencies.
Performance
Management and Staff Development Process
Facilitate
development and implementation of an effective performance management system
and coordinate annual staff performance management including appraisal process.
Carry out
staff development and training needs assessment and implements appropriate
intervention strategies and plans.
Put in
place systems and structures that support employees’ skill development and
career advancement.
Manage
staff coaching, mentoring, career progression and succession structures.
Coordinate
annual staff training and development programs.
Employee
and Industrial Relations
Facilitate
effective communication to employees on HR issues.
Coordinate
and advise management on employer/employee relations and industrial labour
matters.
Ensure
effective management of grievance handling and disciplinary processes and
timely resolution of staff conflicts and disputes.
Ensure
effective staff safety, protection and harassment handling mechanisms are in
place and working.
Coordinate
human resource related legal issues and advise management on appropriate course
of action.
Convene
and coordinate general staff meetings as prescribed.
Separation/Termination
Manage an
effective staff separation process and ensure termination of staff contracts
are undertaken as prescribed in laws, contracts and internal policies.
Ensure
exit interviews are carried out and through this and other means highlight
staff issues and bring recommendations to help manage staff turnover.
Staff
Safety, Security, Health and Wellness
Ensure KD
maintains adequate security, safety and health standards, policies and
procedures for its offices and work environments that promote employees’
wellness, while offering insurance against occupational hazards and common law
claims.
Manage
staff wellbeing and welfare programmes; that promote employees’ wellness and a
good work environment.
HR
Administration Support
Support
general administration, logistics and procurement processes
Maintain
an effective human resources management system and database and ensure KD
maintains adequate and up-to date personnel records.
File
human resource management records with relevant authorities and bodies as
required by law.
Ensure
confidentiality in management of data, information and records; compliance to
Data Protection Act 2019 and internal policies.
Minimum
Skills and Experience Requirements:
A
bachelor’s degree in Human Resource Management, Business Administration or
Social Sciences.
At least
a Post-Graduate Diploma in Human Resource Management
At least
three (3) years’ experience in HR management in working experience preferably
in the Development/Non-Profit Organization (NGO) sector.
Member of
the Institute of Human Resources Management (IHRM)/CHRP Certification
preferred.
Strong
leadership and people management skills.
Good
working knowledge of Kenya labour laws and human resource best practices.
Very good
planning and organizing skills, with ability to work under minimum supervision.
Excellent
communication, report writing and presentation skills.
Strong
interpersonal and multicultural orientation.
High
degree of confidentiality, integrity and honesty
Excellent
ICT skills and good working knowledge with MS Office suite.
Experience
in financial management including budgeting.
How To
Apply
If you meet the above
qualifications, please email your resume and cover letter indicating your
expected salary and availability to jobs@kakenyasdream.org by close
of business on Friday 14th June, 2024
