Job summary
The job holder will provide comprehensive support in
the preparation of status and progress reports for key stakeholders, as well as
collect, review, and analyse project performance data for both internal and
external reporting. This role also involves offering administrative and
logistical assistance to the Director of the Programme Delivery Hub and Head of
Planning and Information Management and contributing to the continuous
improvement of programme and project cycle management processes. Additionally,
the Assistant will participate in developing, updating, and rolling out project
management guidelines and tools, support the consolidation of best practices,
and facilitate regular communication between programme teams to enhance PCM
practices.
Roles and responsibilities
Assist in the preparation of progress reports
for PIM, PDH, management and other stakeholders as required.
Support the collection and analysis of project
performance data for internal and external progress reporting.
Provide administrative and logistical support
such as scheduling PDH management and departmental meetings and missions,
drafting documents, maintaining records, follow up, working with the Senior
Director, Programme Delivery Hub and Head of Planning and Information Management.
Review and align project document filing to
facilitate programme reviews, assessments and audits and contribute to the
continuous improvement of programme and project cycle management tools,
templates, and processes.
Assist in problem-solving and facilitate
corrective measures in areas of underperformance, support PDH planning and
budgeting for central programme activities.
Support the consolidation and replication of
good project management practices across the organisation.
Support regular engagement and communication
between PDH and programme teams, regional and country, to promote synergies and
improved PCM practice.
Coordinate project closure activities to distil
good practices and ensure that lessons learned are documented.
Corporate Level Responsibilities
Apply the highest standards of controls and
risk management practices and behaviours and embed a positive risk and control
culture.
Demonstrate prudence, sound judgement and
appropriate and timely escalations in management of all types of risk
(including fraud risk) applicable to my role.
Understand and comply with the relevant
end-to-end processes including applicable risks and controls.
Seek to identify, understand and escalate risk
events/incidents/ issues on a timely basis focusing on fixing root-causes and
taking ownership of identified mitigating actions.
Complete all relevant mandatory trainings
within the stipulated timelines.
Participates in regular informal and formal
reflection, knowledge sharing and learning events.
Documents and promotes lessons learned and best
practices for knowledge sharing and learning.
Promote and adhere to TMA’s core values and
ensure compliance with organisational policies and procedures.
Maintain zero tolerance to bribery, fraud and
corruption, and ensure the immediate reporting of any corruption or suspect
behaviour that threatens TMA’s reputation.
Adhere to the safeguarding policies and
procedures and immediately report any safeguarding concerns
Any other related responsibilities that may be
assigned by the line manager from time to time
From time to time be required to provide
support to TradeMark Africa’s wholly owned subsidiary, Trade
Catalyst Africa, as would be communicated by the line
manager. When this happens, the specific task(s) will be reflected in the OKR
(Objective Key Results) and assigned to the task(s) manager.
Academic and professional qualifications
A Diploma in a relevant discipline such as:
Information Technology, International Development; Social sciences; Political
science; Economics; Public or business administration/management or a Secondary
School certificate
Work experience
For Diploma holders, at least two years of
relevant work experience.
For Secondary school leaving certificate at
least five years’ relevant experience
Hands-on experience in the use of relevant MS
Office applications, preparation of financial statements and management
reports.
Technical skills and behavioural competencies
A high level of proficiency in written English
with the ability to draft reports.
Proficiency in MS Office applications.
Excellent team-working and inter-personal
skills with the ability to build good working relationships.
Highly analytical, organized, conscientious,
with high attention to detail.
Strong planning and organising skills, ability
to prioritise and pay attention to detail.
Risks associated with the position
Likelihood of making a mistake due to experience and juggling multiple
tasks.
How To Apply