Admin & Operations
Responsibilities
Management of the filing system for the
department
Dispatch of letters and mail as required.
Undertaking all aspects of office operations
including supervising office cleaning
Logistical preparation for meetings, workshops,
and forums
Transport planning!
Keeping an inventory of all procured items in
line with procurement policy
Keeping and updating HR records including leave
forms, employment contracts and pension records
Planning/organize and coordinate meetings and
taking detailed minutes.
Verification of vouchers and committal
documents in accordance with the laid down rules and regulations and Ensure
procurement policies and procedures are adhered to.
Handle administrative requests and queries from
staff and ensure they are actioned.
Organizing, scheduling, and booking travel for
staff.
Procurement Management
Responsibilities
Sourcing for suppliers and their
prequalification according to CCAK’s policies
Carrying out Procurement Functions for CCAK,
its employees, its related parties in a timely manner and in accordance with
approved Procurement Policies and Processes.
Engagement in continuous development and
improvements of the company’s procurement process to save costs, ensure timely
delivery of goods and services while adhering to quality standards.
Ensuring all relevant procurement-related
documents are in place and properly filed.
Ensuring that relevant Procurement Process
Management Tools are up to date and 100% accurately maintained.
Management of CCAK
events/workshops/training/conferences and all logistics
Identifying reliable suppliers and vendors to
meet organizational needs.
Negotiating terms, prices and contracts with
suppliers to ensure favorable terms.
Monitoring inventory levels and forecasting
demand to avoid shortages.
Coordinating with internal teams to understand
procurement requirements.
Managing supplier relationships and addressing
any issues that may arise.
Conducting market research to identify
cost-effective procurement opportunities.
Knowledge And Skills Experience:
Minimum 1.5+ years of experience in Procurement
or a similar position.
Experience in Supplier Sourcing & Contract
Management.
Excellent Analytical skills, bargaining Skills,
Interpersonal Skills, and Negotiation Skills.
Excellent sense of urgency and Time Management
with high organizational skills.
Basic knowledge in MS office (especially
Excel/Word) and computer knowledge are required.
Qualifications:
Bachelor of Science, Bachelor of Business
Administration – ( Procurement & Supply Chain Management Specialization),
and any other related course.
KISM/CIPS Qualification is an added advantage.
How To Apply
Applications should send an application to the
email: application@ccak.or.ke with the following attached in PDF format.
A cover letter (must include relevant experience and
how it fits the above position in the format FirstnameLastname_CoverLetter.
Resume/CV in the format FirstnameLastname_Resume.
The subject line of the email should read Procurement
& Operations Support CCAK.
