Job Title: Finance Coordinator
Hiring Organization: Médecins Sans Frontières
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 05/29/2024
General
Context
Médecins
Sans Frontières is an international independent medical-humanitarian
organization, which offers assistance to populations in distress, to victims of
natural or man-made disasters and to victims of armed conflict, without
discrimination and irrespective of race, religion, creed or political
affiliation.
Job
General Objective And Context
The Finance Coordinator of the Emergency Unit is part of a team composed of around 20 people of MSF OCBA “Emergency Team”, or emergency pool. A typical intervention is composed of an Emergency coordinator, emergency medical/logistic/HR/financial coordinators and medical/logistic/HR/financial technicians. While in the field, s/he is hierarchically accountable to the Emergency Coordinator. During the periods that the person is in stand by waiting for a new assignment, s/he is hierarchically accountable to the Fin Responsible of the Emergency Unit (FINOUE)
S/he will
be responsible of defining, coordinating and monitoring the implementation and
management of finance strategies, policies, internal control and all financial
administrative and legal issues in the emergency intervention, in line with the
context and operational challenges and MSF protocols, standards and procedures,
in order to provide accurate, transparent, timely and reliable financial
information to the organization and third parties on the allocation of
resources.
Responsibilities
And Main Tasks
Emergency
Interventions
As an
active member of the CMT, participating in the definition of the emergency
intervention objectives and strategies in collaboration with the CMT, planning,
implementing and monitoring the financial operational and budget needs,
anticipating changes and challenges and planning accordingly, in order to
ensure budgets are relevant and appropriate
Defining
the financial strategy for the emergency intervention together with the
Emergency Coordinator, assessing and mitigating the financial risks and
ensuring the implementation of a relevant intervention organizational set up
and a reliable internal control system, in order to meet all financial
obligations while keeping financial ethics respected at all times.
Ensuring
proper implementation and respect of MSF policies and guidelines, ensuring they
are aligned with legal requirements and within the national legal framework,
and designing or adapting relevant local policies, procedures and tools for
optimized management of the intervention’s financial resources
Coordinating
and ensuring the efficient management of the treasury including the whole
accounting of the intervention, in order to ensure the smooth running of
operations at all times and maintaining as much control as possible on security
risks. This includes among other things, defining minimum levels of cash,
anticipating planned expenditures, managing local bank accounts and transfer of
funds, managing contacts with banks and/or other financial institutions at
field level, and monitoring the payment of suppliers and staff salaries.
Providing
regular and adequate indicators to monitor the financial health of the
emergency response and providing relevant cost analysis, regularly monitoring
of expenses vs budget, analysing variances and suggesting corrective actions
when needed.
Sensitizing
key executive staff such as coordinators, budget holders and relevant
management on financial risks and the extent of their financial
responsibilities
Being
responsible for the management, supervision and development of the finance
team, including coaching, training, motivating and ensuring their capability,
detecting potential conflicts and finding solutions when necessary.
Coordinating
and overseeing the monthly and yearly closing of accounts with the aim that the
statement reflects the financial reality of the mission.
Ensuring
the proper application of HR policies and associated processes (recruitment,
training, briefing/debriefing, evaluation, potential, detection, staff’s
development and internal communication) in order to ensure both the sizing and
the amount of knowledge required for the finance activities
In
collaboration with the technical referent at HQ, managing the funding
agreements with donors e.g. coordinating and preparing proposals and financial
reports to donors and managing donor contracts
Strategies,
tools and dossiers:
Participates
in developing of new finance strategies and tools related to improvement of the
response and quality of the financial part of the interventions
Works on
dossiers, trainings and other tasks delegated by the EU, FINOUE or FINOP
Education
and experience
Degree in
Economics, Business Administration or similar.
MSF
experience of minimum 12 months or 3 missions as Financial Coordinator:
preferably in emergencies or varied contexts.
Experience
in financial management with other humanitarian organisations will be taken
into consideration.
Fluent
(master as working language) in English and at least one of the following
languages: French andSpanish
Essential
computer literacy (Excel, Word, ERP and internet). Knowledge of MSF OCBA
finance tools is a plus (FFC, SAP, N’Justy)
Having
followed MSF courses will be considered a plus (especially thoserelated to
finance and emergency response)
