Job Summary
To
support the Project Coordinator with administrative tasks and processes, for
effective and efficient operations. We are looking for an administrative
assistant to provide administrative support to WLA project activities.
Key Duties and Responsibilities
Provide high-level administrative assistance to the
Project Coordinator.
Raising payment requests with all the required
documentation.
Compiling project documents such as quarterly work
plans and following through to make sure all the support needed is mapped and
provided appropriately.
Organizing, scheduling, and taking minutes of
necessary meetings with various teams and following up on the execution of
action points.
Flagging action items requiring the immediate
attention of the Project Coordinator.
Facilitate procurement of Project materials,
services, and equipment in liaison with admin team including keeping track of
all the requisitions made and their status.
Support with any other duties as assigned by the
Project Coordinator.
Qualifications:
A bachelor’s degree in business management, commerce,
project planning, and management, or a related field with at least 2 years of experience
as an Administrative Assistant and/or
A diploma in business management, commerce, project
planning, and management, or a related field with at least 4 years of
experience as an Administrative Assistant/ Office Manager/ Scheduling
Coordinator/ Project Coordinator.
Relevant Experience.
Experience in coordinating or supporting research
projects.
Experience in drafting and presenting basic project
reports.
Proficient with Microsoft Office and familiarity with
online document storage platforms such as OneDrive and Dropbox.
Experience working in a multicultural setting.
Personal Characteristics
Excellent inter skills and communication skills and a
meticulous approach to documentation.
Fluency in English and Kiswahili.
Ability to work with minimal supervision and meet
tight deadlines.
Self-starter with the ability to work in a fast-paced
environment.
Flexibility and adaptability.
Time management skills.
Creative problem solver.
Strong attention to detail/listening skills.
Excellent computer literacy.
Organizational and planning skills.
How To Apply
