Job Title: Procurement and Administration Officer
Hiring Organization: CHAK
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 04/02/2024
Administration
and Logistics
- Participate
in the development, implementation and interpretation of administration
policies and procedures.
- Execute
the transport policy and asset management plan.
- Efficiently
manage CHAKs fleet of vehicles.
- Monitor
assets usage and generate monthly reports.
- Maintain
an accurate asset register.
- Coordinate
local travel including taxis services.
- Oversee
front office operations including mails and courier services.
- Record
keeping of all LPOs, RFPs, Quotations and Tender Documents
- Generate
annual budgets for the section.
- Coordinate
the maintenance and disposal of assets in line with CHAKs policy.
- Ensure
all operational licenses are timely acquired and rates paid.
- Timely
renewal of all relevant insurances for the organisation.
Procurement
- Implement
all policies and procedures relating to procurement.
- Generate
annual procurement plan for the organization.
- Operationalize
and implement all procurement laws, regulations, and guidelines applicable
in the tendering process and all processes throughout the Organization.
- Coordinate
pre-qualification of suppliers.
- Offer
advisory services to user departments for cost effective and efficient
procurement.
- Maintain
an accurate database of all suppliers.
- Lead
and participate in procurement committee deliberations including tendering
and bidding processes.
- Generate
Purchase Orders and ensure timely delivery of goods and services.
- Advise
the Head of Finance and Administration on areas of improvements.
- Generate
monthly procurement report.
- Participate
in departmental meetings.
Job
Requirements
- Business
Administration or Commerce or Finance or related disciplines
- Purchasing
and Supplies or its equivalent from a recognized institution.
- Certified
Procurement and Supply Professional of Kenya
Personal
Attributes
- Member
of CIPS or KISM with valid Supplies Management Practitioner’s License.
- At
least 5 years’ experience having served in a comparable position in a
large NGO.
- Experience
in budgeting and financial management.
- Fluency
in spoken and written English
- Experience
in designing and improving internal controls to improve efficiency.
