Procurement and Administration Officer Job in Kenya

 Job Title: Procurement and Administration Officer

Hiring Organization: CHAK
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit Organisation
Job Type: Full Time
Salary: KES Competitive
Date Posted: 04/02/2024

Job Responsibilities

Administration and Logistics

  • Participate in the development, implementation and interpretation of administration policies and procedures.
  • Execute the transport policy and asset management plan.
  • Efficiently manage CHAKs fleet of vehicles.
  • Monitor assets usage and generate monthly reports.
  • Maintain an accurate asset register.
  • Coordinate local travel including taxis services.
  • Oversee front office operations including mails and courier services.
  • Record keeping of all LPOs, RFPs, Quotations and Tender Documents
  • Generate annual budgets for the section.
  • Coordinate the maintenance and disposal of assets in line with CHAKs policy.
  • Ensure all operational licenses are timely acquired and rates paid.
  • Timely renewal of all relevant insurances for the organisation.


  • Implement all policies and procedures relating to procurement.
  • Generate annual procurement plan for the organization.
  • Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.
  • Coordinate pre-qualification of suppliers.
  • Offer advisory services to user departments for cost effective and efficient procurement.
  • Maintain an accurate database of all suppliers.
  • Lead and participate in procurement committee deliberations including tendering and bidding processes.
  • Generate Purchase Orders and ensure timely delivery of goods and services.
  • Advise the Head of Finance and Administration on areas of improvements.
  • Generate monthly procurement report.
  • Participate in departmental meetings.

Job Requirements

  • Business Administration or Commerce or Finance or related disciplines
  • Purchasing and Supplies or its equivalent from a recognized institution.
  • Certified Procurement and Supply Professional of Kenya

Personal Attributes

  • Member of CIPS or KISM with valid Supplies Management Practitioner’s License.
  • At least 5 years’ experience having served in a comparable position in a large NGO.
  • Experience in budgeting and financial management.
  • Fluency in spoken and written English
  • Experience in designing and improving internal controls to improve efficiency.

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