Overall purpose of the role:
The post-holder will provide
leadership and day to day management, technical support and oversight of an
upcoming ECHO-funded protection consortium. DRC will be the lead agency of
consortia including both international and local organizations, and the PM
should have experience in coordinating multi-partner consortia and working with
local organizations. The Program Manager will be responsible for coordinating
the project across the consortium members and overseeing the day-to-day
implementation of the DRC team to meet project goals. The PM will act as the
main point of contact for the respective donors in consultation with the Head
of Programmes (HoP) and directly supervise project staff in coordination with
the DRC Area Manager including being responsible for managing the expectations
of and relationships between all project partners, target population and
stakeholders. The PM will preferably have experience in protection programming
in refugee contexts.
Duties & Responsibilities:
Project
Management, Development, Monitoring and Evaluation
Ensure the project is implemented in
ways responsive to the beneficiary communities, donor compliance procedures and
vision/mission of each of the partner organizations. This includes working
closely with consortium members, national/local government, relevant
stakeholders and community structures to successfully implement and strengthen
local capacity.
Ensure that the project has
appropriate monitoring, evaluation, accountability and learning systems
established (including impact evaluation), and that the project reporting is
delivered
Ensure project activities are
delivered according to the agreed project proposal and implementation plan, and
that all activities and deliverables are completed within the agreed timeframe
and budget, reports are submitted as per the agreed schedule and formats are
fulfilled as specified in signed agreements.
Ensure work plans are regularly
updated in collaboration with the project team, ensure project plans and
project tracking tools are used by the project team, and monitor project
activity implementation.
Ensure community participatory
planning and targeting in line with project design and needs, and following
donor compliance procedures.
Provide on-site support through
frequent visits to all project sites.
Engage with the various technical
staff from DRC and partners to facilitate support to the team.
Serves as the primary contact with
respect to project implementation for the donor and strategic stakeholders.
Technical
Expertise
Provide technical assistance to
implementing teams in areas of protection, working alongside project partners,
Regional Office technical coordinators and DRC Kenya colleagues
Provide oversight to MEAL teams,
including supervision of the PMU MEAL Officer
Lead on development of the protection
monitoring deliverables
Training
& Capacity development
Identify training needs of team and
explore options for meeting them.
Provide continuous technical support
and mentorship for all project staff and partners in the project in order to
develop their professional and technical competencies.
Ensure that minimum standards for
project management and accountability are met.
Coordination
& Partnership
Coordinate the day-to-day
implementation of the project and ensure effective integration among the
consortium members, with special attention for the specific needs and
expectations of the project objectives/aims.
Ensure proper communication mechanisms
are in place to guarantee effective and timely communication between project
staff and the consortium members and management.
Participate in regular external
stakeholder meetings, and maintain external relations with the relevant
government agencies, and stakeholders across the project areas.
Ensure there is a system for
networking and communication with relevant local government line departments,
DRS (Department of Refugee Services), UNHCR, relevant actors, and community
representation in the project areas.
Promote collaboration and synergy
between the consortium member project activities and similar projects,
businesses and activities in the project areas.
Promote a positive profile of the
project and good understanding among other actors and communities about the
project.
Develop and maintain strong working
relationships with all stakeholders.
Represent the project at interagency
coordination meetings as well as other key stakeholder forums related to the
sector.
Budget
Management
The post holder will oversee the
project budget responsible for budget monitoring, cash forecasting and BFU
reviews while working closely with DRC and partners. Will oversee the project
budget in order to maintain project expenditure within budget parameters,
ensuring adherence to DRC financial procedures and donor requirements.
Track budget spending and ensure
timely reviews of financial transactions and budget utilization every month.
Support team members to utilize
financial planning tools, such as spending plans, procurement plans, and
work-plans based on activities and budgets.
Work closely with the respective Area
Programme and the Country Office team in budget drafting and revision processes
as per identified/prioritized needs of the project.
Staff
Management
Directly lead, manage and motivate the
project staff and partners. Ensure that they have clear objectives and receive
regular supervision and reviews. Develop a plan, and oversee management, of all
project staff.
Ensure appropriate participation of
staff in project management, day to day implementation and decision making, and
escalating issues as per the consortium governance structure.
Ensure project staff members attend
and participate in weekly and monthly office management meetings as per
schedule.
Ensure timely recruitment and
replacement if the need arises of highly competent project staffs.
Monitor and provide objective feedback
related to staff performance, including objective-setting, probation &
performance evaluations to promote growth and development.
Experience and Technical Competence
At least 5+ years of experience
working in multi-donor-funded and/or multi-stakeholder projects or programmes
managing protection programs in refugee settings
Experienced and excellent
demonstratable understanding of project cycle management.
Able to navigate between consortium
members, their workstyles, and their agenda’s.
Experienced working with and
implementing projects aimed at addressing challenges faced by displacement
affected entrepreneurs to maintain and grow their businesses.
Experience in capacity-building staff,
and in convening and facilitating trainings and workshops
Excellent analytical and
report-writing skills
Has excellent communication (spoken
and written) and presentation skills
Excellent planning and organizational
skills coupled with conflict management skills
Experience with remote management of
staff
Possess a sense of cultural awareness,
sensitivity and respect for diversity
Strong organizational, team spirit and
team work skills
Education
Master’s in Development Economics;
International Development, Entrepreneurship, Business Administration, or other
relevant fields, or Bachelors with relevant work experience.
Key
stakeholders:
Internal
Consortia partners
DRC SMT and Area Managers
External
Relevant County and national
government line ministries
UNHCR, DRS, relevant Government of
Kenya departments
Relevant Inter-agency working groups
Project Donor
How To Apply