Job Title: Procurement Officer
Hiring Organization: IFDC
Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Fertilizer
and Agriculture
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/25/2024
IFDC is a
public international organization active in 27 countries in Africa, Asia, and
America. IFDC uniquely approaches the global issues of food security and
poverty by bridging the gap between research and impact, combining
science-based innovations, holistic market systems development, an enabling
policy environment, and strategic partnerships to assist farmers and countries
to identify and scale sustainable agricultural solutions, including improved
nutrient use efficiency. These approaches are needed to boost soil health and
crop productivity while reducing the environmental impact of fertilizer use.
IFDC translates research into action by using locally driven, environmentally
sound, and impact-oriented solutions. With our partners, we seek to close the
yield gap, eradicate global hunger, safeguard the soil on which our lives
depend, and generate economic resilience for farming households and the
countries in which they live.
Responsibilities
Procurement
- Evaluating
and locating resources that meet project requirements on a cost-effective
basis by adhering to the established procurement policy and procedures
(e.g., qualifying vendors, reviewing products)
- Negotiating
vendor proposals and maintaining contact with vendors to arrange logistics
of all inbound and outbound goods and services (e.g., placing orders for
goods and services, resolving billing discrepancies, correcting orders,
mode of transportation, customs, agriculture inspectors)
- Assist
in storing and organizing inventory items, maintaining any inventory
files, managing stock levels,
- Assist
in conducting physical inventory counts, issuing inventory with support
from the Admin Officer,
- Arranging
for inbound/outbound logistics of goods on a country-wide basis (e.g.,
mode of transportation, customs, etc.)
- Performing
a variety of other related minor duties as required (e.g., preparing cost
estimates, selling scrap materials, assisting in special projects)
- Knowledge
of procurement and logistics policies and procedures to meet project
demands timely and prepare proper records
- Ability
to interview, evaluate, and screen vendors and suppliers based on price,
quality, and delivery speed to secure optimal products and services for
the best price
- Ability
to communicate effectively with IFDC personnel and external vendors to
answer questions and resolve any discrepancies
- Ability
to examine data to detect omissions, errors, and abnormalities with
purchasing items and quotes
NetSuite
- Ensure
that all items requested to be purchased on fully approved in the NetSuite
system with a complete Purchase Request form.
- Ensure
that all procurement transactions are done through NetSuite.
- Training
- Provides
coaching on proper procedures for staff regarding purchase requests.
- Ensure
the staff in the country understand and observe IFDC Procurement Manual;
- Conduct
induction session for newly recruited staff on procurement-related
procedures.
- Support
the projects in any purchasing needs that arise;
- Ensure
the integrity of procurement procedures of the office by enforcing
appropriate internal controls;
Required
Experience
- A
minimum of a Bachelor’s degree in a relevant field.
- A
minimum of 7 years of experience in a procurement or similar role,
- In-depth
knowledge of procurement processes and purchasing guidelines.
- Outstanding
troubleshooting and time management skills.
- Strong
attention to detail.
- Excellent
written and verbal communication skills
- Strong
computer skills with experience in MS Office software, Procurement
software experience is desirable.
