Office Manager Job in Kenya

 Job Title: Office Manager

Hiring Organization: Kerry
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Food, Beverage, and Pharmaceutical
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/12/2024

About Kerry

Kerry is the world’s leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers’ most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the Role:

The office manager is a customer-oriented, polished and organized individual who will maintain high standards of service and hospitality. The incumbent will be responsible for handling front office reception, receiving customers and visitors, managing internal and external calls and provide administration support for facilities related tasks and services.

Key Responsibilities:

  • Ensure visitors and customers are welcomed properly and signed in/out
  • Manage incoming calls and ensure all queries are dealt with in a timely and efficient manner
  • Screen and route, retrieve and distribute mail from mailbox
  • Ensure reception lobby area is clean and presentable at all times
  • Issue, retrieve and track visitor/temp access cards
  • Procure all goods and services required for the organisation in a timely manner, ensuring adherence to procurement policies and procedures
  • Equipment and maintenance of equipment, stationery, pantry and consumables cleaning services, premises maintenance, security installations & maintenance, provision & repair of furniture, catering, transport, venues, marketing and branded materials
  • Closely monitor stationery stores, checking and confirming on stock levels and determine reorder level
  • Coordinate the day-to-day management and supervision of premises, ensuring premises are suitable for the organisation in terms of general cleanliness and tidiness, office keys management, repairs and maintenance, ICT (Printers, Screens, UPS etc), fire equipment, lighting and security
  • Oversee logistics and courier services for office stationery and tools of trade
  • Manage contracts with suppliers and other third parties ensuring the organisation is getting good value for money spent
  • Ensure meeting rooms are set up for customer and client meetings/events
  • Arrange taxi services for visitors and overseas employees as and when required
  • Maintain proper record and files
  • Provide general information on facility services as and when required
  • Arrange for travel bookings as and when required
  • Assisting marketing with event management and all coordination processes
  • Qualifications, Skills & Experience:
  • Relevant degree with a minimum of 3 years of relevant front office experience in a corporate or hotel environment
  • Excellent verbal and written communication skills as the candidate would need to interact with senior level executives
  • Proficient in Microsoft Office (Outlook, Excel, Word)  


  • Excellent communication and presentation skills
  • Good organization and time management skills
  • Team player
  • Able to work independently and proactively with a customer service orientation
  • Completes assigned tasks accurately and on time
  • Willing to work after hours when necessary
  • Good Understanding of ICT
  • Understanding of contract and facilities management

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