Job Purpose
The Human Resource Manager is a member
of the Country Management Team (CMT). S/he is the lead person organizational
development in the aspect of human resource. S/he develops and continuously
improves the Human resource strategy, systems, processes, and procedures of IRK
in a manner that attracts and retain high caliber people driven by the values
of Islamic Relief. S/he spearheads developing and
inculcating an organizational culture that respects all, nurtures talent
enabling the organization to deliver its humanitarian and development mission effectively
and efficiently. S/he is the focal point for staff welfare, security, and
safety.
Key Accountabilities
Under the direct supervision of the
Country Director, the HR Manager performs the following:
Lead the development, implementation and regular review of the country HR strategy, work plans, and systems:
- Develop and implement national HR policies and
procedures and advise management on strategies to become an “Employer of
Choice” standard.
- Maintain a strategic overview of HR trends,
policies, and practices; and lead on building an effective Human Resource
service at a national level.
- Lead the implementation of the HR strategy and
ensure continued matching of resource capability with existing and future
development and growth objectives.
- Ensure that IRK policies and procedures fully align
with the National Labour Act and related directives and amendments.
- Take lead in recruitment process starting from
designing Job to inductions. Consult the department heads for their
recruitment needs and make a strategy to ensure the gaps are covered.
- Coordinate, the attraction and retention of the
right quality of employees required with the right skills and competencies
in the organization.
- Manage, track, and maintain a proper filing system
related to recruitment, contracts, of personnel including renewal of
contracts and health benefits.
- Conduct a job evaluation survey to identify the
necessary staffing needs with the aim to ensure that IRK remuneration
system is market relevant.
- Coordinate all Recruitments for Kenya Program
- Manage all payroll Systems and Supervise payments of
salaries to Staff.
- Draft job descriptions for all anticipated new
positions and review current Job Description to make them in line with
role requirements.
Ensure employee engagement, development
and enhance performance:
- Develop and maintain a learning-conducive
environment and ensure that learning needs are identified and matched with
appropriate, relevant, and cost-effective solutions.
- Manage Learning & Development, including career
development and succession planning to achieve divisional goals.
- Ensure that the performance management processes are
appropriately implemented, which would include performance evaluation,
performance planning, and succession processes.
- Devise an effective employee engagement and reward
programme, and a management development programme in line with IR values
and goals; to attract, retain and motivate high performing employees.
- Submit biannual reports on performance appraisal to
the Country Management Team highlighting key issues arising.
- Lead and conduct Salary survey as and when needed in
consultation with Country Management Team.
- Act as a focal point for all Staff grievances
related to HR ensuring that they are handled as per the organisational
policies.
- Coordinate and facilitate the induction of new staff
and that IRK onboarding is effective and efficient enabling new starter to
settling well.
Lead staff welfare, safety, and security.
- Lead and administer employee health and
welfare, including enrolments, changes, terminations & payment. Act as
a liaison between employees and insurance providers.
- Coordinate all staff benefits payable and implement
benefit Plans.
- Ensure that IRK has an up-to-date security
management plan detailing the security risks and corresponding mitigation
measures.
- Supervise the Security Officer ensuring that they
provide up to date and time-sensitive monitoring and advice to all staff.
- Convene CMT meeting on emerging critical and safety
issues as and when they occur.
- Ensure that employees are trained on Standard
Operating procedures, and that the security officer provides continuous
briefing and advice.
Administrative Matters
- Submit the monthly report on recruitment, turnover,
attendance, leave, staff count and payroll, both quantitative and
qualitative
- Facilitate the visitors coming to Kenya for official
business by providing relevant information on entry requirements,
processing their visa, booking for accommodation and in-country travels.
- Take a lead in facilitating, coordinating, and
organizing work visa, special passes and work permits for short, misterm
or long-term expatriate staff.
- Manage HRIS and JCAD for HR-related matters. Ensure
all staff are recorded on HRIS and all formal and informal complaints are
recorded in JCAD.
- Take a lead in ER related matters. Liaise with
managers to ensure staff concerns, issues and grievances are managed and
handled adequately and according to the IRW policies and procedures.
- Perform any other duties as assigned by the Line
manager.
- Ensure quality and economically sound recruitment.
Person Specification
- Master’s degree in human resources or related
fields.
- Extensive experience in a busy human Resource
Management environment in both emergency and development projects
- Experience of working with similar INGOs
- Certified with the Institute of Human Resource
Management Kenya.
- Ability to work on own initiative as well as a part
of a team.
- Proven analytical skills and ability to think
strategically.
- Effective IT Skills (Word & Excel) and
experience in HR-related software and systems.
- Reporting, planning and Coordination skills.
- Communication, tact, and negotiation skills.
- Problem-solving Skills.
- Effective conflict resolution skills.
- Flexible and patient.
- Sensitivity to cultural differences and the ability
to work in a variety of cultural contexts.
- In agreement with aims, objectives of Islamic Relief
worldwide
- Willing to travel to field locations where
conditions may be harsh.
- Respect and adhere to values and code of conduct of
Islamic Relief Worldwide
- Understanding of CHS specifically HR-related
standards.
- Note: Please note that this recruitment,
shortlisting will be done on a rolling basis.
Reporting To: Country Director
How To Apply
Please send us your cover letter and
detailed CV, including your qualifications, experience, names, and addresses of
three referees, a working e-mail address and daytime telephone contacts along
with proof of registration with IHRM Kenya. The forwarding e-mail and cover
letter must clearly indicate the position title on the subject line. Send your
application to Recruitment.irk@islamic-relief.or.ke by Monday, 25th March 2024.
Disclaimers: The Islamic relief does
not charge a fee at any stage of the recruitment process thus during
application, interviews processes, offer/ contract, or training. Islamic Relief
is also an equal opportunity employer and qualified women and people with
disabilities can apply.