Job Highlight:
Reporting to the to
the WRI Africa Director of Finance and Operations, you will be accountable
for executing Financial and Budgetary tasks. You will handle financial
activities of the WRI Africa and be responsible to supporting financial
Management needs, with capacity in all necessary aspects of financial
administration, procurement, accounting, logistics and financial support to
ensure strict adherence to internal controls, donor guidelines, mandated laws,
proper record keeping, and efficient administration. You will also work with
the program team, coordinating with them to ensure the smooth running of
operations and coherence of procedures and systems.
Duties & Responsibilities
Accounting (30%):
- Ensure accounting and financial transactions are
well supported before being processed in Cost Point accounting system
- Prepare monthly reconciliations for bank accounts
and other GL accounts for Kenya Company
- Review and post financial transactions in Cost
Point. Work closely with programs staff, operations staff and accounting
team from the global office to ensure transactions have the right charge
and accounting codes
- Lead on any audit Kenya institutional audit and
support project audits as needed
- Responsible for preparing Quarterly Funds Request
- Responsible for timely and accurate monthly close
- Responsible for managing advances and receivables
from staff
- Responsible for managing credit card issued to staff
ensuring that expenses are reported on time and
reconciliations prepared
- Support the updating of current financial policies
and procedures and implementation of new financial policies
and procedures
Budgeting and Financial Management (50%):
- Work closely with the programs and business
development team to prepare assigned budgets for new proposals
- Review proposal budgets ensuring that proposals have
accurate provisions for institutional costs and are in line with
donor rules
- Update budgets and forecasts in the system for
assigned projects, core bilateral and indirect funds
- Analyze underspending and overspending trends
across pillars and projects in Africa Projects and prepare monthly reports
to track expenditure against budget for each project and pillar
- Lead monthly pillar calls to review budget variances
and forecasts
- Responsible for monthly, quarterly, and annual
financial analysis to determine the financial health of the projects, core
bilateral funding and indirect spending
- Provide a wide range of financial and budgetary
analysis including creation of Dashboards as requested by the Director of
Finance & Operations
- Provide training and guidance to Budget
Managers across Africa to improve their budgeting skills
- Support the development of annual and interim
financial reports to funders as needed, including providing guidance to
grants & finance specialists and resolving issues on more complicated
financial reports
- Responsible for preparing the necessary JEs to make
corrections to wrongly coded expenses
- Work with program and core staff to ensure
timesheets are submitted on a timely basis
- Responsible for reviewing
monthly labor reports, providing timesheet guidance and making
the necessary adjustments
Payments
Processing (15%):
- Review all payment requests for completeness before
approval by the Director of Finance & Operations
- Support payments processing to vendors both in Kenya
and across the Africa region where WRI operates
- Work with the program staff and the accountant on
processing of mobile money to participants
- Responsible for reconciliation of mobile money GL
account
Payroll Management (5%):
- Review monthly payroll as prepared by
the accountant
- Ensure the statutory deductions and related returns
are calculated accurately and submitted on time to the various
statutory bodies
- Support payroll processing for countries without a
dedicated finance personnel
Qualifications
- Education: You have completed a bachelor’s
degree in Business administration, Finance or
Accounting. You must be a CPA Finalist
- Experience: You have a minimum
of 7 years of relevant professional experience working
in Finance Department with an International NGO
- Experience working with donor funded projects
- High-level competence in budgeting,
financial analysis and forecasting. Experience preparing
dashboards will be an added advantage
- Proficient in Microsoft Office and accounting
software such as SAP, Deltek, Sage, Costpoint
- Advanced knowledge of working with Excel
- Experience working in different Africa countries
would be an advantage
- Languages: You are proficient in written and
spoken English
- Requirements: Existing work authorization is
required where this position. WRI is unable to authorize visa
work authorization
How To Apply