Job Title: Grants Officer
Hiring Organization: International
Rescue Committee
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/07/2024
The Grants Officer will be responsible for overseeing the maintenance of IRC Hagadera’s grants. She/he will assist in new program development (as requested) and monitor project design and implementation to ensure adherence to IRC policies, as well as compliance with internal regulations and donor regulations. With close support from the Grants Manager, she/he will act as the focal point of the IRC grants team with regard to donor compliance and communication within the field. She/he will provide capacity building for IRC Hagadera staff on reporting and procedure skills.
The
successful candidate will report to the Senio Field Coordinator and technically
to the Grants Manager and will work closely with the programs, partnerships,
operations, and finance teams.
Key
Tasks:
Grants
Management
- Lead
grant opening and grant closing meetings for all grants and ensure that
the resultant actions are completed in a timely fashion.
- Manage
the IRC Hagadera grants file system and ensure all files are regularly
updated and easily accessible for relevant staff.
- In
coordination with the IRC Hagadera Finance and Programs teams, monitor
project design, implementation, and spending to ensure compliance with IRC
and Donor regulations.
- In
collaboration with the Partnerships, Finance and Program teams, provide
training on grant compliance and regulations for partners and IRC staff.
- Support
program planning and ensure workplans, spending plans and procurement
plans complement each other.
- Circulate
monthly/quarterly reporting schedules to the program and M&E team;
doing follow-ups with the teams to ensure reporting schedules are met.
- Assist
in drafting compliance cheat-sheets, as needed.
Program
Support and Development
- Assist
relevant sector heads with policy and regulations interpretation.
- Support
the Snr. Grants Coordinator and Grants Manager in tracking funding
opportunities, including calls for funding, progress of proposals,
submission deadlines, financing available. Assist the Programme Managers
in tracking the budgets expenditures and commitments in line with the
approved spending plans and the workplan.
- Develop
materials and resources to assist in reporting, verification, and
compliance.
Reporting/Capacity
Building
- Ensure
timely submission of narrative and financial reports and support in the
preparation of narrative reports as needed.
- Build
the capacity of program staff and partners on report preparation and
technical writing skills.
Communications
Support
- Draft,
edit and disseminate written internal communications as needed.
- Assist
in developing web-based content for the IRC Hagadera Office in conjunction
with the communications unit.
- Respond
to program queries and other correspondence as required.
- Minimum
Qualifications:
- The
successful candidate must be highly self-motivated, self-directed and
quick to respond to rapidly changing demands.
- Must
be highly organized with excellent attention to detail and follow through
while managing multiple tasks.
- Must
have excellent interpersonal, communication and negotiation skills.
- Strong
willingness and commitment to learn about different aspects of external
resource mobilization, cross –sector engagement.
- Undergraduate
degree related to international development, development studies, social
sciences, community development.
- At
least two (2) years’ experience in development or emergency programming in
a developing country.
- Knowledge
of industry standards in grant management and design as applied to NGO
work in the areas of Health, Food Security and Livelihoods, WASH,
Education, GBV and Governance.
- An
advanced knowledge of multi-donor regulations, procedures and requirements
preferred.
- Ability
to function effectively in a multicultural context.
- Willingness
to travel extensively to IRC (K) locations.
- Excellent
English language proficiency
- Advanced
computing skills.