Job Title: Finance Coordinator
Hiring Organization: Mercy
Corps
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/28/2024
We are
seeking to hire 3 Finance Coordinators to be based in 3 locations: Nairobi,
Isiolo and Samburu/Turkana
The
positions are exclusively available for internal candidates within Mercy Corps.
About Mercy Corps
Mercy
Corps is powered by the belief that a better world is possible. To do this, we
know our teams do their best work when they are diverse, and every team member
feels that they belong. We welcome diverse backgrounds, perspectives, and
skills so that we can be stronger and have long term impact.
Program(s)
Summary
Mercy
Corps has been present in Kenya since 2008 and has to date built a robust and
diverse portfolio of programs working to enable Kenyans affected by poverty,
resource scarcity and conflict – in particular the youth, women, adolescents
and marginalized communities – to be healthy, productive and to drive peace and
development of their communities. To do this, we deliver integrated programming
to strengthen resilience, market and governance systems, and address the root
causes of conflict. Mercy Corps Kenya also collaborates with neighboring
countries to implement a number of multi-country and cross-border programs.
Department
Summary
The Mercy
Corps Finance Department is responsible for all financial functions in Nairobi,
Lodwar, Maralal, Wajir, Isiolo, Marsabit, Mombasa and Garissa Offices,
including accounting, payments and banking, payroll, budgeting, financial
reporting, and grant financial management and compliance. The Mercy Corps
Finance Department ensures compliance with donor regulations as well as Mercy
Corps’ internal policies and procedures. In its role as a support to the
Program Department, the Finance Department provides timely reports and
assistance to the Country Director and the Program team to ensure that
financial resources are used efficiently and effectively.
General
Position Summary
Working
in the Finance Department under the direction and support of the Finance and
Compliance Manager, the Finance Coordinator will ensure the accuracy and
completeness of Mercy Corps accounting records and will have primary
responsibility for managing the monthly accounting cycle.
Essential
Job Responsibilities
- Responsible
for Balance sheet reconciliation of all balance sheet accounts.
Reconciliations should be done on monthly basis and submitted to HQ ON
Quarterly basis.
- Review
and posting of entries in the Finance system on weekly basis. Documents to
be physically reviewed before posting, can be scanned copies or physical
copy postings-Support Finance & Compliance Manager with posting of
Nairobi cash batch journals and PIs.
- Monitor
cash and bank balances and coordinate monthly cash flow requests from
sub-offices; prepare consolidated country cash flow requests to HQ by 24th
of the following month after Pre review by Finance & Compliance
Manager and Final review by Finance and Compliance Director
- Responsible
for Country Finance review of transactions and supporting documentation
within the AAM level assigned.
- Support
with passing corrections and adjustments as may be required by Finance
& Compliance Manager or Finance & Compliance Director from time to
time
- Support
with audit related requirements including follow up with respective
finance teams for pulling out of Finance documents during auditing.
- Responsible
for Maintaining of the reclass file and ensure all reclass documents are
filled and adequately supported.
- Follow
up with Field Finance teams of clearance of Pending advances for over
30days and support in doing advance related reclasses. -Responsible for
Nairobi office.
- Support
the Finance & Compliance Manager with Month end close on a monthly
basis.
- Team
management and capacity building of the Nairobi office Finance Officers
and holding on for the Finance Officers in Nairobi in their absence
- Support
Finance & Compliance Manager and Finance and Compliance Director to
ensure compliance with donor, Mercycorps and Government policies and
regulations.
- Assist
the Finance & Compliance Manager and Finance and Compliance Director
in responding to audit inquiries.
- Primary
responsibility for maintaining the general ledger software files,
including set up and maintenance of new project accounts, regular back up
of files, etc
- Conduct
himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Other financial tasks as required or assigned.
Knowledge
And Experience:
- Five
or more years of financial management and accounting experience including
at least two years of team management.
- A
degree in accounting or a relevant business field is desirable.
- CPA(VI)
or equivalent
- Strong
computer skills in MS Office programs, particularly Excel
- Accuracy
in the processing of cash transactions, mathematical aptitude and
attention to detail
- Excellent
oral and written English skills
