Finance Coordinator Job in Kenya - NGO

 Job Title: Finance Coordinator

Hiring Organization: Mercy Corps
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/28/2024


We are seeking to hire 3 Finance Coordinators to be based in 3 locations: Nairobi, Isiolo and Samburu/Turkana

The positions are exclusively available for internal candidates within Mercy Corps.

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Program(s) Summary

Mercy Corps has been present in Kenya since 2008 and has to date built a robust and diverse portfolio of programs working to enable Kenyans affected by poverty, resource scarcity and conflict – in particular the youth, women, adolescents and marginalized communities – to be healthy, productive and to drive peace and development of their communities. To do this, we deliver integrated programming to strengthen resilience, market and governance systems, and address the root causes of conflict. Mercy Corps Kenya also collaborates with neighboring countries to implement a number of multi-country and cross-border programs.

Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Nairobi, Lodwar, Maralal, Wajir, Isiolo, Marsabit, Mombasa and Garissa Offices, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction and support of the Finance and Compliance Manager, the Finance Coordinator will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.

Essential Job Responsibilities

  • Responsible for Balance sheet reconciliation of all balance sheet accounts. Reconciliations should be done on monthly basis and submitted to HQ ON Quarterly basis.
  • Review and posting of entries in the Finance system on weekly basis. Documents to be physically reviewed before posting, can be scanned copies or physical copy postings-Support Finance & Compliance Manager with posting of Nairobi cash batch journals and PIs.
  • Monitor cash and bank balances and coordinate monthly cash flow requests from sub-offices; prepare consolidated country cash flow requests to HQ by 24th of the following month after Pre review by Finance & Compliance Manager and Final review by Finance and Compliance Director
  • Responsible for Country Finance review of transactions and supporting documentation within the AAM level assigned.
  • Support with passing corrections and adjustments as may be required by Finance & Compliance Manager or Finance & Compliance Director from time to time
  • Support with audit related requirements including follow up with respective finance teams for pulling out of Finance documents during auditing.
  • Responsible for Maintaining of the reclass file and ensure all reclass documents are filled and adequately supported.
  • Follow up with Field Finance teams of clearance of Pending advances for over 30days and support in doing advance related reclasses. -Responsible for Nairobi office.
  • Support the Finance & Compliance Manager with Month end close on a monthly basis.
  • Team management and capacity building of the Nairobi office Finance Officers and holding on for the Finance Officers in Nairobi in their absence
  • Support Finance & Compliance Manager and Finance and Compliance Director to ensure compliance with donor, Mercycorps and Government policies and regulations.
  • Assist the Finance & Compliance Manager and Finance and Compliance Director in responding to audit inquiries.
  • Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
    Other financial tasks as required or assigned.

Knowledge And Experience:

  • Five or more years of financial management and accounting experience including at least two years of team management.
  • A degree in accounting or a relevant business field is desirable.
  • CPA(VI) or equivalent
  • Strong computer skills in MS Office programs, particularly Excel
  • Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
  • Excellent oral and written English skills

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