Job Title: Admin and HR Officer
Hiring Organization: Nairobi
Adventist Hospital
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/28/2024
Job
Purpose
The
purpose of this position is to assist the C.E.O in the carrying out of human
resource functions, general administration/maintenance of the hospital and its
processes, and ensuring effective running of the C.E.O’s office
Roles & Responsibilities
Human
resource duties:
- Scheduling
job interviews and assisting in interview process
- To
plan, define, implement and monitor employees performance objectives/
indicators, and review performance outcomes
- Analysis
of performance data to evaluate the performance achievements, challenges,
and areas for improvement of the employees/ teams/ organization; and
dissemination of reports and feedback to relevant stakeholders.
- Provide
support, guidance and training to personnel as required. Participates In
the review of training needs of staff making appropriate proposal to meet
identified needs.
- Prepare
and provide advice to staff members on specific entitlements.
- Assist
in the interpretation and application of staff rules, regulations and
procedures ensuring uniform application.
- Ascertain
human resources requirements for the hospital ensuring the timely
advertisement and filling vacancies.
- Orienting
new employees to the organization (setting up a designated log-in,
workstation, email address, etc.).
- Serves
as a point person for all new employee questions.
- Control
the maintenance of the personnel records in the office, ensuring that
outstanding queries receive timely response, after due analysis maintains
and monitors leave records and overtime.
- Participate
in staff appraisal
- Maintains
employee information by entering and updating employment and status-change
data.
- Maintains
employee confidence and protects operations by keeping human resource
Information confidential.
- Submits
employee data reports by assembling, preparing, and analyzing data.
- Ensuring
background and reference checks are completed
- Overseeing
the completion of compensation and benefit documentation
- Maintaining
current HR files and database
- Maintaining
records related to grievances, performance reviews, and disciplinary
actions
- Performing
file audits to ensure that all required employee documentation Is
collected and maintained
- Completing
termination paperwork and assisting with exit Interviews.
- Perform
other HR duties as required.
Administrative
assistant duties:
- Ensure
that the hospital’s calendar of events is implemented as scheduled
- Assist
in monitoring and reporting on the daily operations of the hospital
- Assist
with preparation of monthly, quarterly and yearly progress reports.
- Handling
of the hospital correspondences and keeping such files
- Act
as a liaison between the C.E.O’s office and internal and external parties
- Managing
an active calendar of meetings and appointments for the CEO, be able to
anticipate the C.E.O’s next move
- Manage
the communication in and out of the C.E.O’s office
- Prioritize
and follow up on incoming issues and concerns addressed to the C.E.O,
including those of a sensitive or confidential nature and determine the
appropriate course of action (in consultation with the C.E.O as
appropriate)
- Follow
up with key contributors to the C.E.O’s projects and maintain the timeline
around deliverables, keeping the projects on task.
- Produce
all necessary documents, reports and presentations for the C.E.O
- Organize
and maintain the C.E.O’s office
- Other
duties and responsibilities as assigned by the C.E.O
Qualifications
- Degree
or higher diploma in Human resources management
- Active
registration and good standing with IHRM
- Five
years working experience, with two of them in a supervisory/ mid-level
management role
- Proficiency
in Microsoft Office suite
- Performance
contracting and management skills
- Additional
training in business management or administration will be an advantage
- Previous
experience in customer service will be an added advantage
- Great
communication skills
- People
skills
- Self-driven
and able to work with minimum supervision