Finance Assistant Job in Kenya

 Job Title: Finance Assistant

Hiring Organization: Fairtrade Africa
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/06/2024

To assist in the execution of FTA’s financial policy manual, systems and procedure, supporting key functions, including the timely and accurate processing of financial and accounting data.

To maintain accurate books of accounts and ensure that all financial transactions comply with set organisational policies and procedures and internal controls are complied with

Financial Management

  • Ensure accurate and timely posting of data into the accounting system i.e. receipts, payments and,
  • journals.
  • Process invoices, payments and grants, ensure accuracy and that all supporting documents are attached
  • and appropriately approved.
  • Continually update the creditors’ accounts in the system.
  • Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash
  • Assist Financial Accountant in updating the assets register.
  • Prepare financial activities report and or financial departmental reports when required.
  • Liaise with department managers in drafting budget and assist in the monitoring of budgets, providing
  • regular reports and alerts.
  • Participate in the internal audit reviews as required in accordance with the audit plan through provision
  • of the required information.
  • Posting of financial transactions on the accounting system and making online payments
  • Prepare and submit monthly statutory deductions on timely basis.
  • Act as banking agent and responsible for all FTA bank accounts with various banks

Filing and Procurement

  • Establish, maintain and update supplier’s data base.
  • Establish an effective filing system for the finance department.
  • Process procurement requisitions for secretariat


  • Diploma in Accounting, Finance or related field
  • Member of a professional body such as CPA or ICPAK
  • Experience and Knowledge
  • At least 1 – 3 years’ accounting experience
  • Knowledge of financial systems, including accounting systems and budgetary control
  • Sound knowledge of Kenyan tax laws

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