Area: HR, Administration
Direct supervisor: Head
of Operations
Contract: 1 year
Start date: Immediately
Duties & Responsibilities
In collaboration with the Head of
Operation or Head of School manage the recruitment and selection processes for
staff and volunteers for, and organise and oversee the hiring, onboarding
and exit procedures.
Organize and oversee all HR
administration processes, such as staff documentation, employment contracts,
staff and student profiles, appraisals, vacation applications, absences,
internal database software, etc.
Support the HR manager and the Program
Manager in ensuring Still I Rise International School Nairobi is legally
compliant, and up to date, with local labor laws.
Strive to promote team-building and well-being, referring staff to psychological support resources, and promote work-life balance.
Develop, keep up to date and implement
training and inductions for the team on the ground. Schedule additional
training with the remote team depending on the needs.
Co-develop, oversee and ensure
compliance with our internal HR policies in collaboration with the Head of
Operations and Head of School.
General
administration
Manage student registration and
enrollment processes by organising registration days, overseeing and
updating waiting lists, overseeing diversity balance, and organising
registration and permission forms.
Manage the school database by
registering and enrolling new students, and updating and overseeing schedules,
timetables, student lists, and attendance.
Organizing and administering the
Google Drive shared folders, and ensure all staff members have access to their
relevant folders.
Support the Logistics Manager in
accounting for the Programs expenses in compliance with the SIR Finance
Policy.
Enter all the expenses in the
accounting system Quickbook for compliance.
Keep an accurate record of all
financial transactions and perform financial audits wherever necessary.
Keep the bookkeeping of all the
expenses.
Recommendation of expenses and budget
control.
Fill the monthly finance up date form
with the monthly balance and bank statement and the funds request form.
Assist and support the Program
Manager, Logistics Manager, Child Safeguarding & Protection Officer and the
School Principal with general tasks and take part in coordination
meetings and daily decision making.
Support with facilitating and hosting
meetings by i.e., minutes-taking, scheduling, etc.
Essential skills
Degree in Business or Business related
field.
Two years of proven administrative
and/or HR experience.
Excellent interpersonal skills –
outstanding and effective written and verbal communication, assertive, socially
aware and geared towards problem solving.
Excellent organisational and time
management skills, ability to handle multiple priorities and meet deadlines
High level of accountability over
work, ability to maintain confidentiality and discretion.
Commitment and willingness to work in
a challenging environment.
Passion, drive and dedication to our
cause.
Excellent IT skills including use of
MS Office, QuickBooks, Google Drive and Slack.
Desirable
skills
Experience working in the education sector or in a school
environment will be an added advantage.
How To Apply
Candidates are invited to submit their application
including their CV, cover letter and good conduct certificate by
emailing: hrnairobi@stillirisengo.org and
specifying the subject “Executive Assistant“
Only shortlisted candidates will be contacted for an
interview.