Responsibilities
- This position plays a lead role
within the work unit, as she/he handles highly complex problems involving
a broad range of policies, procedures, and practices, and interprets these
for staff members. The position supports inter-agency activities.
Main
Duties
General
- Provide interpretation of
administrative rules, regulations and procedures. Arrange for
and/or attend meetings on day-to-day administrative matters. Participate
in discussions of new or revised procedures and practices, and interpret
and assess the impact of changes and make recommendations for follow-up
action. Coordinate the preparation of regular reports by gathering and
summarizing material. Prepare correspondence, draft evaluations and
justifications, as required, on tasks which may be of a confidential
nature within the assigned area of responsibility. Assist in the
preparation of office budgets applicable to staff and servicing costs and
maintains budgetary control records. May also supervise activities
concerned with office and grounds maintenance, security, transport and
similar services; Provide interpretation of administrative rules,
regulations and procedures.
Human Resources
- Process entitlements, issues
staff, personnel and/or consultant contracts and maintains various
personnel records and files. Brief staff, consultants and/or personnel on
general administrative matters relating to administrative issues such as
visas, licenses and security. Participate in the recruitment of support
staff for non-specialized work, including evaluating candidate
applications, administering routine tests and conducting preliminary
interviews of candidates. Assist in coordinating the work of support staff
in the office, setting work schedules, assign support staff to meet work
requirements and organise for replacements as required. Review and
evaluate the work of subordinates. Provide advice and ensure
administrative support as required.Procurement Research, retrieve
and present information on sources of supply, vendors by commodity, etc.,
and obtain specifications for new products and equipment on the market.
Prepare requisitions for supplies and equipment locally and abroad and
arranges for control of distribution and maintenance of appropriate
inventory records. Resolve issues/problems related to delivered goods,
including discrepancies between purchase orders and items/quantities
shipped or received.
- In addition, the incumbent will:
Assist with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web
pages or brochures. Ensure that requirements and background
information used for data analysis are documented. Perform other
duties as assigned.
Qualifications & Competencies
Education
- Completion of Secondary
education or equivalent is required. Bachelor’s degree in Business
Administration, Human Resources Management or related areas is desirable.
Work
Experience
- A minimum of six (6) years’
experience in general office support, administrative support and project
management support functions is required. The minimum years of relevant
experience is reduced to 4 years for candidates who possess a first-level
university degree or higher. Experience working with
Microsoft Office applications is required. Experience in using
web-based or integrated information management systems such as Enterprise
Resource Planning (ERP) systems is desirable. One (1) year of
experience within the United Nations or similar international organization
is desirable. One (1) year or more of experience in data analytics or
related area is desirable.
Languages
- Fluency in English is required
and working knowledge of local language is desirable.
How To Apply