Job Description
- To provide an effective system to track
Payable Accounts for effective Cash Flow Management;
- To obtain, date-stamp and file all
documents which support authorized purchases and services rendered (PRs,
POs, Delivery Notes, signed Receiving Records, Contracts etc.) for
matching with invoices;
- To process invoices on daily basis i.e.
to match them with their authorized supporting documents & receiving
records, sort and book the invoices against relevant account and
departments;
- To check all the petty cash vouchers for
supporting documents, validity and accuracy and posting in the accounting
system for payment processing;
- To file all the paid petty cash vouchers
properly for future reference;
- Provide a summary of creditors ageing
report required by various Finance and Control Section personnel to
prepare monthly reports;
- To review and determine all payments due
and to submit the payment requests and disbursement schedule to Finance
Manager for review and signature prior to the actual preparation of
cheques.
- To prepare cheque payments and submit
them, with supporting documents for final approval and signatures of the
Director of Finance and General Manager;
- To raise and record cheques for urgent
payments;
- To prepare month-end report closing of
Accounts Payable;
- To prepare monthly accruals for goods and
services received but not invoiced;
- To prepare monthly provision for any
major contracted services;
- To co-operate and assist in reconciling
the month-end inventory book balances to actual physical counts’
- To prepare and follow-up on some balances
sheet schedule as instructed including all the advanced payments;
- To have a full working knowledge and
capability to supervise, correct and demonstrate all duties and tasks in
the assigned work[lace to the standard set;
- To ensure all files and reports are
properly filed for future reference;
- To assist in carrying out quarterly,
semi-annual, annual inventory of operating equipment;
- Ensure loyalty of key suppliers of the
hotel, resulting to lower cost per unit.
- To assist in implanting and streaming the
internal control procedures (FOCUS Audit) covering all activities of the
hotel.
Qualifications
- Minimum of 3 years of relevant experience
in the hotel industry preferably in luxury segment.
- Service focused with keen eye for
details.
- Strong user knowledge of Microsoft
Outlook, Microsoft Office, Opera, Sun System or its equivalent.
How To Apply